Use Vault to search Google Calendar

For all events, you can search for title, description, location, attendees, or rooms. You can't search for for a hyperlinked Drive file by its name or content.

Searched:

• Primary calendar events
• Out of office events
• Booked appointments
• Focus time

Not searched:

• Secondary calendar data, such as holiday or group calendars
• Tasks
• Working location
• Unbooked appointments

For details, go to Supported services and data types.

If you search for an event, Vault returns the most recent version unless you enter a version date as part of your search. If you enter a version date, Vault returns the last available version before 12:00 AM UTC on that date. If you add filters, Vault applies the filters to the current event versions, then returns versioned data for these events.

When you set up a Calendar retention policy, be aware of the following points:

• If you don't set up a Calendar retention policy, revision information is kept for 30 days.
• When you create a Calendar retention rule for an organization, all Calendar events retain a maximum of 365 revisions.
• The last revision of the day is kept, and previous revisions for that day are discarded.
• When a user is placed on hold, all of their revisions are retained for the duration of the hold. After the hold is lifted, all revisions after revision number 365 are deleted.
• If you enter a version date and search for an event that is part of a series, the search returns the entire series. This result occurs because some revisions, such as changing the frequency of an event series, do not relate to a specific event instance.

If you search for an event series, and you enter a parameter, the part of the event series that matches the parameter is returned. For example, if you search for an event series with a date parameter, you get the part of the series that matches that date.

For export, however, you get the entire series. An event series is represented as a single entry in the Internet Calendar Scheduling (ICS) file. You can use this format to import the data into third-party tools.

Vault displays and holds client-side encrypted events in the same way as other events.

You can preview the unencrypted event information, such as the event title, attendees, and location.

You cannot search for or preview encrypted event descriptions. To view encrypted content, export the data and decrypt it using the decrypter utility (beta).

When you search a Vault matter for Calendar events, you can enter up to 2,000 characters. Wildcards and search operators are not supported.

For example, to search for:

• Keywords (event's title, description, guests, organizer, locations, or rooms)—Enter words separated by a space.

  Example: Daily Sync (the search matches events that contain both "daily" and "sync")

• A phrase—Put the phrase in quotation marks.

  Example: "Company all hands"

To search for the creator, organizer, or guests, enter one or more usernames separated by spaces. 

Example: [email protected] [email protected]

To search for future events, click Custom date range and leave the end date blank or use a date in the future.

You can search for events where guests responded that they were, were not, or maybe attending or gave no response status. You specify the guests in the Entity field.

When you search, use the following parameters:

1. For the source data, select All data.
2. (Optional) To refine your search, add terms such as the following:
   • To find events during a period, click Custom date range and enter the start and end dates.
   • To find events with specific keywords, click Terms and add keywords.
3. Click Advanced options, then for Response status, select the response status you want to return.

   To view events with any response, uncheck all boxes.