JP7561402B1 - Document management system, document management method, and document management program - Google Patents

Abstract

[Problem] The present invention relates to a document management system, a document management method, and a document management program. [Solution] A document management system 1 includes a memory unit and a registration reception unit. The memory unit stores site information related to a construction site and work information including a work classification of the work, in association with each other. The registration reception unit receives input of a specific work classification selected by a user from among multiple work classifications corresponding to the construction site, and identifies a responsible user who will be in charge of work of the specific work classification based on the site information and/or the work information. The registration reception unit then associates the construction site, the specific work classification, and the identified responsible user, and registers the work in the memory unit as a deliverable task into which the responsible user can input a deliverable. [Selected Figure] Figure 1

Description

The present invention relates to a document management system, a document management method, and a document management program.

Traditionally, workers at construction sites have prepared documents for each construction task and shared and confirmed information about the status of the construction task with related parties. Recently, however, various ideas have been devised for information sharing at construction sites.

For example, Patent Document 1 discloses a remote quality control system that enables instructions for work content and post-work confirmation actions in the housing construction industry and the like to be registered and confirmed in real time on a tablet device or the like using various checklists according to the roles of the people involved in the work, allowing all involved parties to share information.

JP 2014-157609 A

As mentioned above, the technology in Patent Document 1 can be used to enable information sharing between related parties in the home building industry, but at construction sites of a certain size, multiple cooperating companies work under complex relationships, making it difficult to properly manage the documents and tasks related to these various types of work.

The present invention was made in consideration of the problems with the conventional technology described above, and its purpose is to provide a document management system that can easily and effectively manage documents related to each task at a construction site.

In order to solve the above problems, the present invention provides a document management system for managing work deliverables at a construction site,
The document management system includes a storage unit and a registration reception unit.
The storage unit stores site information related to the construction site and work information including a work classification of the work in association with each other,
The registration reception unit receives an input of a specific work category selected by a user from among a plurality of work categories corresponding to the construction site, and identifies a user in charge of the work of the specific work category based on the site information and/or the work information;
The construction site, the specific work category, and the specified responsible user are associated with each other, and the responsible user is registered in the storage unit as a deliverable task that can input the deliverable.

The present invention also provides a document management method executed by a document management system that manages work deliverables at a construction site, comprising:
The document management system includes a storage unit and a registration reception unit.
The storage unit stores site information related to the construction site and work information including a work classification of the work in association with each other;
The registration reception unit receives an input of a specific work category selected by a user from among a plurality of work categories corresponding to the construction site, and identifies a user in charge of the work of the specific work category based on the site information and/or the work information;
The registration reception unit includes a step of associating the construction site, the specific work classification, and the identified responsible user, and registering the deliverable in the memory unit as a deliverable task into which the responsible user can input the deliverable.

The present invention also provides a document management program for managing work deliverables at a construction site, comprising:
A computer is caused to function as a storage unit and a registration acceptance unit,
The storage unit stores site information related to the construction site and work information including a work classification of the work in association with each other,
The registration reception unit receives an input of a specific work category selected by a user from among a plurality of work categories corresponding to the construction site, and identifies a user in charge of the work of the specific work category based on the site information and/or the work information;
The construction site, the specific work category, and the specified responsible user are associated with each other, and the responsible user is registered in the storage unit as a deliverable task that can input the deliverable.

This configuration allows for simple and effective management of documents related to each task at the construction site.

In a preferred embodiment of the present invention, the on-site information is a construction system including subordinate relationships of contractors at the construction site,
The user in charge includes a contractor in charge of work at the construction site,
The registration reception unit receives an input of the specific work category selected by the user, and identifies a contractor in charge of the specific work category based on the construction system,
The construction site, the specific work category, and the specified contractor are associated with each other, and the deliverables are registered in the storage unit as deliverable tasks to which the contractor can input the deliverables.

This configuration makes it easy and accurate to identify the responsible contractor (partner company) and register the deliverable tasks.

In a preferred embodiment of the present invention, the registration reception unit identifies a person in charge of the specific work category based on the construction system including individuals belonging to the contractor's person in charge,
The construction site, the specific work category, the contractor, and the specified person in charge are associated with each other, and the deliverables are registered in the storage unit as deliverable tasks that the person in charge can input.

This configuration makes it easy and accurate to identify the responsible worker (a worker belonging to a cooperating company) and register the deliverable task.

In a preferred embodiment of the present invention, the document management system further comprises a creation processing unit and an approval processing unit,
The creation processing unit creates and processes a circulation group composed of a plurality of deliverable checkers related to document management of the deliverable,
The approval processing unit performs approval processing of the deliverable based on an input from an approver who has approval authority for the deliverable included in the deliverable task, among a plurality of deliverable confirmers.

With this configuration, a circulation group can be linked to a deliverable task and registered, and the progress of the deliverable task can be confirmed and approved in the circulation group. In other words, by introducing a circulation group consisting of multiple deliverable reviewers, all group members can share from their own devices who has completed the circulation (document review) and when (or has not yet reviewed it). As a result, it is possible to eliminate the cumbersome work of circulating documents at construction sites (the work of having each member bring paper-based documents to circulate them).

In a preferred embodiment of the present invention, the registration reception unit receives inputs of confirmation of deliverables included in the document management from multiple verifyers, and registers each deliverable verifyer by associating a confirmation flag with the verifyer based on the confirmation input.

This configuration allows each deliverable manager to easily and accurately assign a confirmed flag.

In a preferred embodiment of the present invention, the on-site information is a construction system including a subordinate relationship of a contractor at the construction site and individuals belonging to the contractor,
The creation processing unit identifies a plurality of product checkers based on the construction system and creates and processes the circulation group.

This structure allows you to create appropriate circulation groups for each deliverable task.

In a preferred embodiment of the present invention, the creation processing unit accepts a selection input from a user and determines multiple deliverable managers from among candidates for deliverable inspectors based on the construction system.

This configuration allows the user to select from among the candidates and determine multiple deliverable managers.

In a preferred embodiment of the present invention, the registration reception unit receives an input of an authority ranking among a plurality of deliverable managers from a user,
The creation processing unit creates and processes the circulation group in which an authority ranking is set among a plurality of deliverable managers based on the authority ranking.

This configuration allows users to freely set the authority ranking. For example, a user can set a specific deliverable manager as the approver in a circulation group.

In a preferred embodiment of the present invention, the document management system further comprises a display processing unit,
The display processing unit processes and displays a plurality of deliverable tasks for each responsible user to input their respective deliverables in a list viewable by users related to the construction site.

This configuration allows users to see a list of multiple deliverable tasks that are related to them.

The work information includes a status indicating a progress of a deliverable,
The display processing unit displays a deliverable task in which the construction site, the specific work classification, the responsible user, and the status are associated with each other.

This structure allows users to easily check the progress of each deliverable task.

In a preferred embodiment of the present invention, the deliverable task includes a comment field that can be entered by multiple users related to work of a specific work category at the construction site.

This configuration allows multiple users to enter and review comments for a single deliverable task.

In a preferred embodiment of the present invention, the deliverable task allows multiple users with different attributes to input the deliverables.

This configuration allows multiple users to input and review deliverables for a single deliverable task.

According to the present invention, it is possible to provide a new technology related to a document management system by performing a specified process using on-site information and work information.

1 shows a block diagram of a system configuration according to an embodiment of the present invention. 1A and 1B are schematic diagrams illustrating an example of a hardware configuration of an information processing device and a terminal according to an embodiment of the present invention. 2 shows a flowchart of a processing procedure of a document management system according to an embodiment of the present invention. 3 shows an example of each piece of information used in a document management system according to an embodiment of the present invention. FIG. 1 shows a schematic image diagram of a construction system according to one embodiment of the present invention. 3 shows an example of each piece of information used in a document management system according to an embodiment of the present invention. 11 shows an example of a display processing result in the terminal according to an embodiment of the present invention. 11 shows an example of a display processing result in the terminal according to an embodiment of the present invention. 1 shows a flowchart of a processing procedure for approval processing in a document management system according to an embodiment of the present invention. 13 shows an example of a circulation group creation screen according to an embodiment of the present invention. 13 shows an example of a circulation group creation screen according to an embodiment of the present invention. 11 shows an example of a display processing result in the terminal according to an embodiment of the present invention.

The present invention will now be described in more detail with reference to the accompanying drawings, in which preferred embodiments are shown. However, the present invention may be embodied in many different forms and is not limited to the embodiments described herein.

For example, the configuration, operation, etc. of a document management system are described in this embodiment, but similar effects can be achieved by the executed method (steps), device, computer program, etc. The program in this embodiment may be provided as a non-transient computer-readable recording medium, or may be provided so as to be downloadable from an external server.

In this embodiment, a "part" may also include, for example, a combination of hardware resources implemented by a circuit in the broad sense and software information processing that can be specifically realized by these hardware resources.

In this embodiment, "information" is represented by, for example, the physical value of a signal representing a voltage or current, the high or low value of a signal as a binary bit collection consisting of 0 or 1, or a quantum superposition (so-called quantum bit), and communication and calculations can be performed on a circuit in the broad sense.

In the broad sense, a circuit is a circuit that is realized by appropriately combining a circuit, circuitry, processor, memory, etc. In other words, it includes a CPU (Central Processing Unit), a GPU (Graphics Processing Unit), an LSI (Large Scale Integration), an ASIC (Application Specific Integrated Circuit), an FPGA (Field-Programmable Gate Array), etc.

<System Configuration>
Fig. 1 is a block diagram showing a system configuration according to an embodiment of the present invention. As shown in Fig. 1, the document management system 1 includes an information processing device 10 and a database DB. The document management system 1 is configured to be able to communicate with a plurality of management terminals 2 (reference numerals 2(a) to 2(c) in Fig. 1) and work terminals 3 (reference numerals 3(a) to 3(c)) via a network NW. In this embodiment, the management terminals 2 and work terminals 3 are sometimes collectively referred to as user terminals.

The information processing device 10 operates as a server, the management terminal 2 is a terminal used by prime contractors and others to register deliverable tasks, which will be described later, and the work terminal 3 is a terminal used by cooperating companies and workers to input work information into deliverable tasks, etc.

In this embodiment, the network NW is an IP (Internet Protocol) network, but there are no restrictions on the type of communication protocol, and there are also no restrictions on the type or size of the network.

In addition, a general-purpose server computer, a personal computer, etc. can be used as the information processing device 10. It is also possible to configure the document management system 1 by implementing the functional components described below on multiple computers.

The management terminal 2 is a terminal used by the prime contractor (or the prime contractor's staff) and the like. A smartphone, tablet terminal, personal computer, wearable device, etc. can be used as the management terminal 2. The management terminal 2 stores a document management application program for management, and this application program is configured with a function for the user to register deliverable tasks, etc., or to view deliverable tasks, etc.

The work terminal 3 is a terminal used by cooperating companies, workers, etc. A smartphone, tablet terminal, personal computer, wearable device, etc. can be used as the work terminal 2. The work terminal 3 stores a work document management application program and is configured with functions for inputting and selecting work categories, etc., and inputting and viewing deliverable tasks, etc.

The management terminal 2 and the work terminal 3 may be configured not to have the respective document management application programs. In this case, the management terminal 2 and the work terminal 3 may use a web browser or the like to view and transmit each piece of information.

<Hardware Configuration>
2A is a diagram showing an example of a hardware configuration of the information processing device 10. The information processing device 10 includes, as the hardware configuration, a control unit 11, a storage unit 12, and a communication unit 13.

The control unit 11 includes one or more processors such as a CPU, and controls the overall operation and processing of the information processing device 10 by executing the document management program, OS, and other applications related to the present invention.

The storage unit 12 is a HDD, SSD, ROM, RAM, etc., and stores the document management program according to the present invention and data used when the control unit 11 executes processing based on the program. The control unit 11 executes processing based on the document management program stored in the storage unit 12, thereby realizing the functional configuration described below.

The communication unit 13 controls communication with the network NW, and performs inputs necessary to operate the information processing device 10 and outputs related to the results of the operations.

Figure 2 (b) is a diagram showing an example of the hardware configuration of a terminal 90 (the management terminal 2 and the work terminal 3 in Figure 1). The terminal 90 includes, as its hardware configuration, a control unit 91, a memory unit 92, a communication unit 93, an input unit 94, and an output unit 95.

The control unit 91 of the terminal 90 includes one or more processors such as a CPU, and controls the overall operation and processing of the terminal 90. The storage unit 92 of the terminal 90 is an HDD, SSD, ROM, RAM, etc., and stores the document management application program described above, as well as data and the like used when the control unit 91 executes processing based on the program.

The communication unit 93 of the terminal 90 controls communication with the network. The input unit 94 of the terminal 90 is a touch panel, mouse, keyboard, etc., and inputs operation requests from the user to the control unit 91. The output unit 95 of the terminal 90 is a display, etc., and displays the results of processing by the control unit 91, etc.

<Functional configuration>
2A, the information processing device 10 includes, as its functional configuration, a registration acceptance unit 101, a transmission unit 102, a display processing unit 103, a creation processing unit 104, and an approval processing unit 105. These are information processing performed by software (stored in the storage unit 12) specifically realized by hardware (the control unit 11, etc.).

The registration reception unit 101 receives and registers various information from the user terminal. In this embodiment, the registration reception unit 101 receives input of a specific task category selected by the user from among multiple task categories corresponding to the construction site, and identifies a responsible user who will be responsible for the work of the specific task category (e.g., a construction plan or procedure manual for rebar) based on the site information and/or task information. The registration reception unit 101 then associates the construction site, the specific task category, and the identified responsible user, and registers the work in the storage unit 12 as a deliverable task for which the responsible user can input a deliverable.

The registration reception unit 101 also receives input of the specific work category selected by the user, identifies the contractor (subcontractor) in charge of the specific work category based on the construction system, associates the construction site, the specific work category, and the identified contractor, and registers the work as a deliverable task in the memory unit 12 for which the contractor can input deliverables.

Furthermore, the registration reception unit 101 can identify the person in charge of work of a specific work category (a worker belonging to a cooperating company) based on the construction system including individuals belonging to the contractor in charge, and can associate the construction site, the specific work category, the identified contractor in charge, and the identified person in charge, and can register them in the memory unit 12 as a deliverable task in which the person in charge can input deliverables.

The transmission unit 102 transmits various information to the user terminal. In this embodiment, the transmission unit 102 transmits multiple work classifications (construction plans and procedures) corresponding to the construction site based on a request from the user. The transmission unit 102 can transmit multiple work classifications that the user can select to the user terminal.

The display processing unit 103 performs display processing on the display screens of the management terminal 2 and the work terminal 3. In this embodiment, the display processing unit 103 displays a list of multiple deliverable tasks for each responsible user to input their respective deliverables, so that users related to the construction site can view them.

In addition, the display processing unit 103 can display and process deliverable tasks that correspond to a construction site, a specific work classification (such as a construction plan or procedure manual for rebar), a responsible user, and a status indicating the progress of the deliverable.

The creation processing unit 104 creates groups that can be used for document management. In this embodiment, the creation processing unit 104 creates a circulation group that is made up of multiple deliverable reviewers related to the document management of the deliverables.

The creation processing unit 104 can also accept a selection input from the user from among candidates for deliverable inspectors based on the construction system and determine multiple deliverable managers in the circulation group. Furthermore, the creation processing unit 104 can also create and process a circulation group in which the authority rankings of multiple deliverable managers are set based on the authority rankings input by the user.

The approval processing unit 105 performs approval processing of the deliverable task based on input from the user terminal. In this embodiment, the approval processing unit 105 performs approval processing of the deliverable task based on input from an approver who has approval authority for the deliverable included in the deliverable task, among multiple deliverable reviewers.

<Database DB>
1 stores user information on users such as workers, company information on prime contractors and cooperating companies, construction site information on the construction site, work information on the construction work, construction system information on the construction system at the construction site, deliverable task information, circulation group information, and other information necessary for document management and document approval processing, etc. Some or all of these may be stored in the storage unit 12, etc., or some of these may be stored in another database, etc.

Below, we will explain the document management system 1 and the processing contents of each functional component with reference to Figures 3 to 12.

<Document Management System Overview>
The document management system 1 according to the present embodiment is a system for simply and appropriately managing documents and tasks related to construction work carried out at a construction site. The document management system 1 accepts input of site information and work information from a user, presents a plurality of documents (also called deliverable tasks, tasks related to specific construction work, work classifications, document classifications, etc.) to the user, and can register a deliverable task selected by the user from among them.

In other words, users can easily set up specific pre-prepared deliverable tasks by inputting only on-site information about the construction site and general work information such as rebar and concrete.

In addition, the document management system 1 according to this embodiment can use the construction structure to identify the user in charge who will actually be in charge of the work, and register the user in association with the deliverable task. In other words, at a construction site where work is carried out under complex subordinate relationships between cooperating companies, the user does not need to set the user in charge while taking these complex subordinate relationships into consideration; in this system, the user can automatically identify (and register) the user in charge by selecting the deliverable task.

Furthermore, Document Management System 1 has a circulation group, which is a new concept not seen in the past. At conventional construction sites, the contents written in documents such as construction plans must be circulated to the appropriate people (supervisors, site supervisors, etc.) in the departments and organizations related to the work, and ultimately approved.

However, in an actual construction site, the people to whom documents are to be circulated are not necessarily on-site every day, and in some cases documents may be circulated to people who are stationed at the head office. In such cases, it takes a lot of time just to circulate documents to all the people involved, and documents must be brought with them each time, making circulating documents and documents itself a very cumbersome task.

Therefore, in the document management system 1 according to this embodiment, a circulation group consisting of multiple circulation targets (also called product reviewers) is introduced, allowing all group members to share from their own terminals who has completed circulation (document review) and when (or has not yet reviewed). As a result, the above-mentioned cumbersome work can be eliminated when circulating documents at construction sites. The process flow in the document management system 1 will be explained in detail below.

<Registering various information>
3 shows a flowchart of a processing procedure in a document management system according to an embodiment of the present invention. In S201, users such as prime contractors and cooperating companies (and individuals belonging to these companies) register user information in advance. The registration reception unit 101 of the information processing device 10 registers various information used for document management. Note that users in this embodiment include not only prime contractors and cooperating companies, but also on-site personnel of prime contractors and workers of cooperating companies (people involved in construction work).

As shown in FIG. 4(a), user information includes the user's name, contact information, job information, information about qualifications held, facial image, user identification information, registration date, information about the company to which the user belongs (prime contractor or subcontractor) (company ID, described below), and other information, and is managed by user ID. Note that users also include site supervisors and site managers, as well as, for example, responsible persons who do not actually visit the construction site but manage the site situation or approve construction work (responsible persons attached to the headquarters of the prime contractor).

In the document management system 1 of this embodiment, in addition to user information, company information related to the prime contractor or partner company to which the user belongs, construction site information related to each construction site, and work information related to work at the construction sites are also registered in advance.

As shown in FIG. 4(b), company information includes the company name (e.g., A Company or D Construction), company contact information, company address, type indicating whether the company is a prime contractor or a subcontractor, available duties, and the like, and is managed by company ID. This company information can also include information about sole proprietors, for example.

As shown in FIG. 4(c), construction site information includes the site name (e.g., construction site A or construction site B), the site address, the construction period, etc., and is managed by a construction site ID. As shown in FIG. 4(d), work information includes the work name (or type of work), such as concrete or reinforcing steel, and the work classification, such as a work plan or procedure manual, and is managed by a work ID. Note that in this specification, the specified type of work and specific work, such as "procedure manual for reinforcing steel," may also be referred to as a work classification.

In S202 of FIG. 3, the registration reception unit 101 of the information processing device 10 acquires the construction organization at the construction site and stores (registers) it in the memory unit 12. In this embodiment, this construction organization can be used to identify the responsible user (a cooperating company or a person in charge belonging to a cooperating company) who will be in charge of the work of the specific work category selected by the user.

Figure 5 shows a schematic image diagram of a construction system according to one embodiment of the present invention. As shown in the figure, the construction system shows the subordinate relationships between a prime contractor and multiple cooperating companies (contractors).

The construction system in Figure 5 is diagrammatically represented so that subordinate relationships and the like can be seen at a glance. Figure 5 represents a schematic image for understanding the construction system in this embodiment. The memory unit 12 of the information processing device 10 stores construction system information including information on the construction site, subordinate relationships between the prime contractor and multiple cooperating companies, and the like.

For example, as shown in FIG. 4(e), the construction system information (information related to the construction system) includes the construction site ID of the construction site information, the task ID, the company ID, the user ID, information on the subordinate relationships between companies such as primary and secondary, the company ID of the parent company, information on the duties that can be handled, and the like, and is managed by the construction system ID. Note that in this specification, the construction system information may also be referred to simply as the construction system.

In Figure 5, the subcontractors from 1st to 5th tier for prime contractor A and their subordinate relationships are shown for each job function, such as rebar work, civil engineering, and interior work. In Figure 5, D Construction (1st tier) and E Komuten (2nd tier) are shown as subcontractors performing the job "rebar work," while F Group (1st tier), G Kogyo (2nd tier), and H Kiko (3rd tier) are shown as subcontractors performing "civil engineering work." In addition, J Interior (1st tier), K Komuten (2nd tier), L House (3rd tier), Yamada Taro (4th tier), Sato Ichiro (5th tier), and Nakamura Jiro (5th tier) are shown as subcontractors performing "interior work."

As shown in FIG. 5, the construction system is linked to company information, including information on the prime contractor and cooperating companies, work information related to the construction work, construction site information related to the construction site, and user information. In this way, by linking company information, work information, construction site information, and user information to the construction system, it is possible to easily and accurately identify the user in charge of a deliverable task at a construction site where complex subordinate relationships between cooperating companies may arise, and to register the deliverable task to which this user is linked.

<Registering deliverable tasks>
3, the transmission unit 102 of the information processing device 10 transmits a plurality of work classifications to the management terminal 2. Specifically, the registration reception unit 101 receives site information (e.g., construction site A) and work information (e.g., reinforcing bars, concrete, work type, etc.) from the management terminal 2, and then the transmission unit 102 transmits a plurality of work classifications selectable by the user to the management terminal 2 based on the information on the reinforcing bars of construction site A received from the management terminal 2.

For example, site information is information indicating each construction site, such as construction site A, construction site B, and construction site C, work information is information indicating the type of work (major classification) such as reinforcing bars or concrete, and work classification is information indicating work plans and procedures for reinforcing bars, etc.

For example, a procedure manual may contain multiple steps for assembling rebar, and workers will follow those steps to carry out the actual work (tasks). When each worker completes a task, they register the construction results (work results) in the procedure manual as a deliverable.

The registration reception unit 101 can also receive information such as medium categories such as "assembling rebar" and "pouring concrete" as well as subcategories indicating more detailed work, in addition to major categories such as rebar and concrete, as work information. By receiving such detailed information, a more pinpointed selection of work categories can be presented to the management terminal 2.

In S204, the registration reception unit 101 of the information processing device 10 receives the work classification selected by the user. Specifically, the registration reception unit 101 receives input of a specific work classification selected by the user from among multiple work classifications corresponding to the construction site. For example, when the user selects a work plan from multiple work classifications such as a concrete work plan and a procedure manual corresponding to the construction site A, the registration reception unit 101 sets the concrete work plan as the specific work classification. In other words, the specific work classification in this embodiment means the work classification selected by the user.

As shown in FIG. 6(a), deliverable task information includes the task name (document name or deliverable name), construction system ID, work ID, management person (person in charge at the prime contractor), work person (worker at a cooperating company), work company (cooperating company), task completion deadline, status such as in progress or completed, storage destination where data showing the progress of the task is saved, storage destination for comments, circulation ID described below, approval category such as internal approval, etc., and is managed by task ID. In addition, the deliverable task information can also include the prime contractor to which the management person belongs.

Also, FIG. 6(b) shows circulation group information corresponding to the circulation groups described below. The circulation group information includes a construction organization ID, a checker (deliverable checker), a position such as a director or a factory manager, an approver, and the like, and is managed by a circulation ID. This circulation group, the details of which will be described later, can be set from the management terminal 2. In addition, the circulation group information can include the authority ranking of the approver, and the like.

Then, in S205, the registration reception unit 101 of the information processing device 10 performs processing to identify the user in charge of the work of the specific work category. In this embodiment, the user in charge includes the cooperating company (contractor) in charge of the work, or the actual worker belonging to the cooperating company.

The registration reception unit 101 receives input of a specific work category selected by the user, who is the person in charge of the prime contractor, and identifies the contractor, who is the user in charge of the work of the specific work category, based on the site information and/or work information. In this embodiment, the above-mentioned construction system can be used as the site information. In addition, the person in charge of the work (a worker belonging to a cooperating company) can also be identified based on the construction system.

For example, if a rebar work plan is selected by a prime contractor's person in charge, the user in charge of that work plan is automatically identified based on the construction structure (and work information). As described above, the construction structure indicates the subordinate relationships between cooperating companies and the industries in charge, and the user in charge can be identified based on this information. Thus, in this embodiment, at a construction site where work is carried out under complex subordinate relationships between cooperating companies, the user does not need to set the user in charge while taking these complex subordinate relationships into consideration, and the user in charge is automatically identified when the person in charge selects the work plan.

In S206, the registration reception unit 101 associates the construction site, the specific work category, and the identified responsible user, and registers a deliverable task into which the responsible user can input a deliverable. The responsible user can register work results and the like in the registered deliverable task via the work terminal 3. The person in charge (manager) of the prime contractor can then check the work results and the like registered in the deliverable task via the management terminal 2.

In this embodiment, a deliverable task having multiple items as shown in FIG. 7 can be registered (details will be described later). This deliverable task can be viewed by both the management terminal 2 and the work terminal 3. For example, the same deliverable task can be configured to be editable by multiple work terminals 3. In this embodiment, by executing a series of processes from S201 to S206, a responsible user based on predetermined conditions is automatically set, and deliverable tasks that meet the user's requirements can be easily registered and viewed.

<Display processing>
Fig. 7 shows an example of a display processing result in a user terminal according to an embodiment of the present invention. Fig. 7 shows a display processing result in the management terminal 2. As shown in the figure, a display screen W10 displays a list W30 of a plurality of deliverable tasks W20. The display processing unit 103 of the information processing device 10 displays the deliverable tasks based on a display request operation from the user terminal, and transmits the display processing result to the user terminal.

This deliverable task W20 displays the document classification (work classification), deliverable name, prime contractor, work company, work person, completion deadline, status, save destination, comments, type, approval category, etc. The display processing unit 103 can also selectively display items from these multiple items based on the user's selection request.

In this embodiment, the deliverable task has a comment function (comment field) for sharing progress. The deliverable task includes a comment field in which multiple users related to work of a specific work category at the construction site can enter comments. This comment field can be used by the person in charge (manager) of the prime contractor and the workers of the cooperating company to share information, or by members belonging to a circulation group described later to share information. For example, in this comment field, information can be shared by all members belonging to the site, or by members related to a specified condition. In FIG. 7, the number of unread comments is displayed. When using comments in this embodiment, the user to be mentioned can be specified. In addition, for example, when a comment has been mentioned and has not been read, the display processing unit 103 can highlight that part (icon) to alert the user (to make it easier to notice).

In FIG. 7, when the user touches the comment mark (the mark located to the left of the number of unread comments), a new comment (and comment history) is displayed in a separate window (not shown). By providing a comment function in this way and having the display processing unit 103 perform display processing on each user's terminal in response to a user's request, it is possible to appropriately check the progress of construction work (and share information). As a result, it is possible to reduce work errors in the task.

In the display screen W10 of FIG. 7, for example, document classification, prime contractor, worker, status, etc. can be selectively displayed as deliverable tasks. In this case, the display processing unit 103 displays the deliverable tasks including the items specified based on a selection request from the user terminal, and transmits the display processing results to the management terminal 2.

The deliverable tasks W20 in the list W30 can also be rearranged according to the user's wishes. For example, they can be rearranged in order of the closest completion deadline. The display processing unit 103 displays the deliverable tasks rearranged according to predetermined conditions based on input from the user, and transmits the display processing results to the user terminal. In this way, in the list W30 of deliverable tasks in this embodiment, the deliverable tasks W20 can be displayed based on the items desired by the user, and multiple deliverable tasks W20 selected based on the user's selection request can be displayed in the list W30.

The display screen W10 may also have an "Add/Edit" button, a "Circulate/Approve" button, a "Data Output" button, a "Settings" button, a "Reset" button, an "Advanced Search" button, and so on.

The "Settings" button is a button for transitioning to a settings screen for making various settings based on a touch operation by the user, and the "Reset" button is a button for returning the user to the initial screen (the display screen shown in FIG. 7) in the middle of selection, editing, etc. The "Data Output" button is a button for converting the deliverable task W20 into a specified format and outputting it, etc. In this embodiment, in order to submit the deliverable tasks on paper at the construction site, it is possible to output deliverable tasks that match the format of each construction site.

The "Search" button is used to search for deliverable tasks after selecting (scrolling) a search item W40 such as the prime contractor responsible person. In FIG. 7, it is possible to search for deliverable tasks based on document classification, prime contractor responsible person, creation responsible person, status, etc. The "Add/Edit" button is used to add or edit deliverable tasks. The "Circulate/Edit" button is used to create a circulation group (described later) and perform approval processing, etc.

In this embodiment, if the period until the completion deadline is a specified period (if specified conditions are met), a message such as "3 days remaining" can be displayed. The display processing unit 103 can display the remaining period based on the deliverable task information (completion deadline, conditions). By the display processing unit 103 performing such display processing, the user can quickly grasp the status of deliverable tasks with an approaching deadline from among multiple deliverable tasks.

In FIG. 7, when a touch operation of "Advanced Search" W50 is received from the user, a space for performing a more detailed search is displayed as shown in FIG. 8. Note that in FIG. 8, buttons that are not necessary for explaining "Advanced Search" W50, such as the "Data Output" button, are omitted.

For example, in FIG. 8, items displayed as deliverable tasks, such as the person in charge, completion deadline, type, and approval category, are newly displayed as search items. In this manner, in this embodiment, the user can search all items displayed as deliverable tasks and display the results. Furthermore, by providing an "Advanced Search" W50 on the display screen W10, the user can avoid displaying these multiple items when not needed, and can display search items as needed (a simplified, easy-to-view screen can be displayed).

Note that while FIG. 7 shows the display processing results on the management terminal 2, the same display processing results can also be viewed on, for example, the work terminal 3. In this case, only the worker (work terminal 3) associated with the target deliverable task can view the deliverable task.

For example, when the responsible user, XX Group (creation company), views the deliverable tasks from the work terminal 3, he/she can view only the deliverable tasks for which the creation company is "XX Group" in Figure 7 (and Figure 8) ("Work plan" in the first line and "Other" in the fourth line).

<Circulation Group>
Next, a circulation group corresponding to a deliverable task will be described. Fig. 9 is a flowchart showing the procedure of approval processing in the document management system 1 according to an embodiment of the present invention.

In S301, the creation processing unit 104 of the information processing device 10 determines the members of the circulation group. As described above, by using this circulation group, that is, by introducing a circulation group consisting of multiple circulation targets (also called deliverable reviewers), it becomes possible for all group members to share from their own terminals who has completed the circulation (document review) and when (or has not yet reviewed it).

Figure 10 shows an example of a circulation group creation screen in this embodiment. In Figure 10, the display processing unit 103 displays the circulation group creation screen as a separate window superimposed on the display screen W10. As shown in the figure, by accepting a selection operation from the user via the management terminal 2, it is possible to select a deliverable reviewer to be included in the circulation group for each deliverable task.

The creation processing unit 104 creates and processes a circulation group consisting of multiple deliverable checkers related to the deliverable task (and/or other document management). Specifically, the creation processing unit 104 can create and process a circulation group by identifying multiple deliverable checkers based on the construction system.

As shown in FIG. 10, multiple candidates for deliverable reviewers related to the deliverable task are displayed based on the construction system (site information). The user can select from these candidates as appropriate (add or remove from the circulation group). For example, as shown in FIG. 10, the list of candidates can be sorted according to criteria such as job title.

The deliverable reviewer (circulator) may be a person in charge of managing the site, such as a site manager, construction manager, or section manager. The title of the deliverable reviewer is not limited to these, and can be set appropriately depending on the type of construction site or deliverable task. The creation processing unit 104 can also automatically determine the deliverable reviewers who belong to the circulation group according to the deliverable task based on the construction system (by identifying multiple deliverable reviewers based on the construction system).

As shown in Figure 11, the final approver can be selected from among the selected deliverable reviewers. For example, conventionally, the contents entered in the deliverable task (paperwork or document) would have to be circulated to the appropriate individuals (such as superiors) in the departments and organizations related to the work, and ultimately approved. However, by using this circulation group, the effort required for circulation can be reduced, eliminating cumbersome work. This circulation group is particularly effective when used at construction sites with complex subordinate relationships between prime contractors and partner companies.

In S302, the creation processing unit 104 determines the approver. In FIG. 11, "Director Tanaka Ichiro" is selected as the final approver from among multiple deliverable checkers. This approver does not necessarily have to be one person, and multiple people can be set depending on the deliverable task. For example, an authority ranking can be set for multiple deliverable checkers belonging to a circulation group. In this case, the approval process described below can be performed depending on the authority ranking.

In S303, the creation processing unit 104 registers a circulation group for the deliverable task based on the operation from the management terminal 2. In FIG. 11, the deliverable reviewer and final approver have already been selected, so when the user touches "Circulation/Approval Request", a circulation group is registered in association with a specific deliverable task.

In S304, the worker (work terminal 3) applies for circulation (and approval) to the circulation group. This application for circulation may be made when the worker has completed all of the work, or may be made at an intermediate stage of the work.

Figure 12 shows an example of the display processing result of the application screen W60 for a circulation group application. As shown in the figure, the worker can select the deliverable task W20 for which he/she wishes to apply via the work terminal 3. The worker can also select multiple deliverable tasks W20 and perform the application operation all at once. By being able to apply for multiple deliverable tasks all at once in this way, it is possible to improve the convenience of workers in charge of multiple construction tasks, etc.

The user (such as the person in charge at the prime contractor) can move to the circulation group creation screen shown in Figure 10 described above by touching the "Select viewer/approver" button on the application screen W60.

In S305 of FIG. 9, confirmation processing is performed by each member of the circulation group. In this embodiment, at the confirmation processing stage of each member, the status of the deliverable task is circulating. In FIG. 11, the members "Tanaka Ichiro, Yamakawa Takeshi, Takahashi Kenichi, Yamada Jiro, Sato Hanako, and Ito Akiko" are the deliverable checkers, so these members can check the progress of the deliverable task from their own management terminals 2 and set a confirmation flag (not shown) indicating that the deliverable has been checked when they have finished checking. The registration reception unit 101 receives input of confirmation of deliverables included in the document management from multiple deliverable checkers, and registers each deliverable checker by associating it with a confirmation flag based on this confirmation input.

Then, in S306, approval processing is performed by a preset approver. The approval processing unit 105 approves the deliverable task based on input from an approver who has approval authority for the deliverable included in the deliverable task, among multiple deliverable reviewers. When this approval processing is performed, the status of the deliverable task becomes completed.

In this embodiment, approval processing can be performed even if a deliverable checker other than the approver is currently checking the deliverable. In this case, the sending unit 102 may be configured to send an alarm to a deliverable checker who has not yet checked the progress of the deliverable task. For example, the approval processing unit 105 may be configured not to accept approval processing until all deliverable checkers other than the approver have finished checking.

As described above, the document management system 1 according to the present invention can easily and effectively manage documents at construction sites by using site information and work information to execute specified processes. Prime contractors can easily set deliverable tasks, and this document management system can automatically identify the responsible user by having the user select a deliverable task. Furthermore, by using circulation groups, it is possible to eliminate the cumbersome work that occurs when circulating deliverable tasks at construction sites.

In addition, although this embodiment describes document management at a construction site, the same effects as the present invention can be obtained when the document management system 1 is used in fields other than construction sites.

1 Document management system 2 Management terminal 3 Work terminal 10 Information processing device 11 Control unit 12 Memory unit 13 Communication unit 90 Terminal (management terminal 2, work terminal 3)
91 Control unit 92 Storage unit 93 Communication unit 94 Input unit 95 Output unit 101 Registration reception unit 102 Transmission unit 103 Display processing unit 104 Creation processing unit 105 Approval processing unit NW Network W10 Display screen W20 Deliverable task W30 List W40 Search item W50 Advanced search W60 Application screen

Claims (14)

A document management system for managing work deliverables at a construction site,
The document management system includes a storage unit and a registration reception unit.
The storage unit stores a construction organization including a subordinate relationship of a contractor at the construction site and individuals belonging to the contractor, in association with work information including a work classification of the work,
The registration reception unit receives an input of a specific work classification indicating a work classification selected by a user from among a plurality of work classifications corresponding to the construction site, and identifies a user in charge of the work of the specific work classification based on the construction organization and the work information ;
The construction site, the specific work classification, and the specified responsible user are associated with each other, and the responsible user is registered in the storage unit as a deliverable task that can be input by the deliverable task.
Document management system. The user in charge includes a contractor in charge of work at the construction site,
The registration reception unit receives an input of the specific work category selected by the user, and identifies a contractor in charge of the specific work category based on the construction system,
The construction site, the specific work category, and the specified contractor are associated with each other, and the specific contractor is registered in the storage unit as a deliverable task that can be input by the contractor.
The document management system according to claim 1 . The registration reception unit identifies a person in charge of the specific work classification based on the construction system including individuals belonging to the responsible contractor,
Correlating the construction site, the specific work classification, the contractor, and the specified person in charge, and registering the deliverable in the storage unit as a deliverable task that the person in charge can input.
The document management system according to claim 2 . The document management system further includes a creation processing unit and an approval processing unit.
The creation processing unit creates and processes a circulation group composed of a plurality of deliverable checkers related to document management of the deliverable,
the approval processing unit performs approval processing of the deliverable based on an input from an approver who has approval authority for the deliverable included in the deliverable task, among a plurality of deliverable confirmers;
The document management system according to claim 1 . the registration reception unit receives inputs of confirmation of the deliverables included in the document management from the plurality of deliverable checkers, and registers each deliverable checker by associating a confirmation flag with each deliverable checker based on the confirmation inputs;
The document management system according to claim 4. The creation processing unit identifies a plurality of product checkers based on the construction system and creates and processes the circulation group.
The document management system according to claim 4. the creation processing unit accepts a selection input from a user and determines a plurality of deliverable managers from among candidates of deliverable checkers based on the construction system;
The document management system according to claim 6. the registration reception unit receives an input of an authority ranking among a plurality of deliverable managers from a user;
the creation processing unit creates and processes the circulation group in which authority rankings among a plurality of deliverable managers are set based on the authority rankings;
The document management system according to claim 4. The document management system further includes a display processing unit,
The display processing unit displays a plurality of deliverable tasks for each user to input their respective deliverables in a list viewable by users related to the construction site.
The document management system according to claim 1 . The work information includes a status indicating a progress of a deliverable,
The display processing unit displays a deliverable task in which the construction site, the specific work classification, the responsible user, and the status are associated with each other.
The document management system according to claim 9. The deliverable task includes a comment field that can be input by a plurality of users related to work of a specific work classification at the construction site,
The document management system according to claim 1 . The deliverable task allows a plurality of users with different attributes to input the deliverables.
The document management system according to claim 1 . A document management method executed by a document management system that manages work deliverables at a construction site, comprising:
The document management system includes a storage unit and a registration reception unit.
The storage unit stores a construction organization including a subordinate relationship of the contractors at the construction site and individuals belonging to the contractors in association with work information including a work classification of the work;
The registration reception unit receives an input of a specific work classification indicating a work classification selected by a user from among a plurality of work classifications corresponding to the construction site, and identifies a user in charge of the work of the specific work classification based on the construction organization and the work information ;
The registration reception unit associates the construction site, the specific work classification, and the specified responsible user, and registers the deliverable in the storage unit as a deliverable task that the responsible user can input.
Document management methods. A document management program for managing work deliverables at a construction site,
A computer is caused to function as a storage unit and a registration acceptance unit,
The storage unit stores a construction organization including a subordinate relationship of a contractor at the construction site and individuals belonging to the contractor, in association with work information including a work classification of the work,
The registration reception unit receives an input of a specific work classification indicating a work classification selected by a user from among a plurality of work classifications corresponding to the construction site, and identifies a user in charge of the work of the specific work classification based on the construction organization and the work information ;
The construction site, the specific work classification, and the specified responsible user are associated with each other, and the responsible user is registered in the storage unit as a deliverable task that can be input by the deliverable task.
Document management program.