SRI GURU TEGH BAHADUR INSTITUTE OF

MANAGEMENT & INFORMATION

TECHNOLOGY

BCA
MINOR PROJECT
{Synopsis File}
Submitted By: Submitted To:
NAME: LUCKY KUMAR JAISWAL
DHRUV PURI Ms.NEHU GUMBER
CLASS: BCA 5D Professor (IT)
 SCOPE

Scope
- the proposed software product is the Hospital Management System (HMS). The system will
be used to get the Information from the patients and then storing that data for
future usage.

- the current system in use is a paper-based system. It is too slow and cannot provide
updated lists of patients within a reasonable time frame.

- the intentions of the system are to reduce over-time pay and increase the number of
patients that can be treated accurately. o Requirement statements in this document
are both functional and non-functional.

The scope of the Health Centre Website Project is vast, as it encompasses various aspects of
health and well-being. It provides a comprehensive platform for users to access reliable
health information, search for healthcare providers, book appointments, engage in online
consultations, and participate in a supportive community. By offering these services, the
website aims to empower individuals to make informed decisions about their health,
enhance accessibility to healthcare services, promote preventive care, and foster a sense of
community among users. The scope extends to addressing the diverse needs of users,
regardless of their location or specific health concerns, with the goal of improving overall
health outcomes and contributing to a healthier society.
 Overview

This Software Requirements Specification (SRS) serves as a comprehensive document that

formalizes the specifications for the Hospital Management System (HMS). It is the
culmination of extensive business analysis and systems analysis efforts, incorporating various
techniques to elicit, identify, analyze, and refine the requirements based on your needs. The
SRS outlines the key features, functionalities, and constraints of the HMS, ensuring a clear
understanding of the system's scope and purpose. It serves as a blueprint for the
development team, stakeholders, and end-users, providing a solid foundation for the
successful implementation of the HMS and facilitating effective communication throughout
the development process. By documenting the requirements in this SRS, we aim to ensure
that the HMS meets your expectations, aligns with your business goals, and effectively
addresses the challenges and complexities of managing a hospital efficiently and effectively.

In addition to specifying the features and functionalities of the Hospital Management

System (HMS), this Software Requirements Specification (SRS) document provides a detailed
analysis of the business and systems aspects involved. The SRS outlines the specific
requirements and objectives of the HMS, ensuring that all stakeholders have a clear
understanding of the project scope.

The business analysis efforts involved in developing the SRS include understanding your
organization's goals, identifying pain points and challenges within the current hospital
management system, and analysing how the proposed HMS can address those issues. This
analysis helps in determining the critical functionalities, such as patient registration,
appointment scheduling, billing and invoicing, inventory management, staff management,
and reporting, which are vital for streamlining hospital operations.

The systems analysis efforts focus on gathering and refining the technical requirements
necessary for the development and implementation of the HMS. Techniques such as
interviews, surveys, workshops, and prototyping were utilized to elicit requirements from
various stakeholders, including administrators, healthcare providers, and IT personnel. These
requirements were then analysed, prioritized, and refined to ensure the HMS meets the
needs of all users and aligns with industry standards and regulations.

The SRS document serves as a comprehensive guide for the development team, providing
them with a detailed understanding of the functional and non-functional requirements of
the HMS. It includes system architecture, database design, user interface specifications, data
security measures, performance expectations, and integration requirements with existing
systems, if applicable. The document also highlights any specific constraints or limitations
that need to be considered during the development process.
Furthermore, the SRS document acts as a reference point for ongoing communication and
collaboration between the development team and stakeholders. It helps in managing
expectations, clarifying requirements, and ensuring that the final product meets the desired
outcomes. Any changes or updates to the requirements can be tracked and documented
within the SRS, ensuring transparency and accountability throughout the development
lifecycle.

Overall, the SRS document plays a crucial role in ensuring the successful development,
implementation, and deployment of the Hospital Management System. It serves as a
foundation for the entire project, facilitating effective communication, reducing
misunderstandings, and guiding the development team towards delivering a high-quality
HMS that meets your organization's needs and enhances the efficiency of hospital
management processes.
The objective of this document therefore is to formally describe the system’s high-level
requirements including functional requirements, non-functional requirements and business
rules and constraints. The detail structure of this document is organized as follows:

- Section 2 of this document provides an overview of the business domain that the
proposed Hospital Management System (HMS) will support.

- These include a general description of the product, user characteristics, general

constraints, and any assumptions for this system.

- This model demonstrates the development team's understanding of the business

domain and serves to maximize the team's ability to build a system that truly does
support the business. Section 3 presents the detail requirements, which comprise
the domain model.

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records
 GENERAL DESCRIPTION

The Hospital Management System (HMS) is designed to be a self-contained system that

efficiently manages various activities within a hospital, with a primary focus on patient
information. This comprehensive system involves multiple stakeholders who play crucial
roles in the effective functioning of the hospital's patient info system.

One key stakeholder in the HMS is the hospital administration, which oversees the overall
operations and strategic management of the facility. They are responsible for defining the
policies, procedures, and guidelines for managing patient information, ensuring compliance
with regulatory standards, and allocating resources to support the system.

Another important stakeholder is the healthcare providers, including doctors, nurses, and
other medical staff. They rely on the HMS to access and update patient information, such as
medical history, diagnoses, treatment plans, and medication records. The system enables
them to effectively track and monitor patient progress, make informed clinical decisions, and
provide timely and accurate care.

Patients themselves are also stakeholders in the HMS. The system allows them to register
their personal and medical information, schedule appointments, access test results, and
communicate with healthcare providers. Patients benefit from the transparency and
convenience provided by the system, enhancing their overall experience and engagement in
their own healthcare management.

Additionally, stakeholders such as billing and finance departments are involved in the HMS
to manage patient billing and insurance information, ensuring accurate invoicing and
reimbursement processes. The system integrates with financial systems to streamline the
billing and payment workflows, reducing administrative burdens and improving financial
management within the hospital.

IT personnel and system administrators are essential stakeholders who are responsible for
the implementation, maintenance, and security of the HMS. They ensure the system is
properly configured, updated, and protected from potential cybersecurity threats. They also
provide technical support, user training, and system troubleshooting to ensure
uninterrupted access and optimal performance.

Overall, the Hospital Management System brings together various stakeholders, including
hospital administration, healthcare providers, patients, billing and finance departments, and
IT personnel. By effectively managing patient information and streamlining hospital
operations, the system enhances communication, collaboration, and efficiency among these
stakeholders, ultimately improving the quality of care and patient outcomes.
 Product features

The system functions can be described as follows:

Registration:
- When a patient is admitted, the front-desk staff checks to see if the patient is already
registered with the hospital.

- If he is, his/her Personal Health Number (PHN) is entered into the computer.
Otherwise, a new Personal Health Number is given to this patient.

- The patient’s information such as date of birth, address and telephone number is
also entered into computer system.

Patient check out:

If a patient checks out, the administrative staff shall delete his PHN from the system and the just
evacuated bed is included in available beds list.

Generation:
The system generates reports based on the list of detailed information regarding the patient who has
been admitted in the hospital
 Design and Implementation Constraints

Database: The system will utilize the My SQL Database, an open-source and freely available
database management system. My SQL offers reliability, scalability, and robustness, making
it suitable for handling the storage and retrieval of patient information, appointments,
medical records, and other relevant data within the HMS.

Operating System: The development environment for the HMS will be Windows 2000. This
choice of operating system provides a stable platform for software development and allows
for seamless integration with the required development tools and technologies.

Web-Based: The HMS will be developed as a web-based application, accessible through web
browsers. This approach allows for greater flexibility and convenience, enabling users to
access the system from various devices (e.g., desktops, laptops, tablets, and smartphones)
with an internet connection. A web-based application also facilitates centralized data
management, real-time updates, and remote access, which are essential for efficient
hospital management and seamless collaboration among stakeholders.

Assumptions and Dependencies

- It is assumed that one hundred IBM compatible computers will be available before the
system is installed and tested.

- It is assumed that the Hospital will have enough trained staff to take care of the system.
 FUNCTIONAL REQUIREMENTS

Description Registration:
- Add patients: The HMS will provide a feature that enables front-desk staff to easily
add new patients to the system. This functionality allows for the efficient registration
of patient details, including personal information, contact details, medical history,
and other relevant data required for proper management and care.

- Assign ID: The HMS will empower front-desk staff to assign a unique ID to each
patient upon registration. This ID will be associated with the patient's record and will
serve as a reference throughout their stay in the hospital. The assigned ID ensures
accurate identification and helps streamline administrative processes, such as
scheduling appointments, accessing medical records, and tracking patient-related
activities.

- Delete Patient ID: The administrative staff in the ward will have the authority to
delete a patient's ID from the system when the patient completes their stay in the
hospital and checks out. This step ensures the maintenance of an up-to-date and
relevant database, allowing for efficient management of patient records and freeing
up system resources for future patients.

- Add to beds-available list: The administrative staff in the ward will have the capability
to update the beds-available list in the system when a patient is discharged or moves
to a different ward. This functionality allows for accurate tracking of bed occupancy,
ensuring that the information about available beds is readily available and can be
utilized for effective bed allocation and management within the hospital.

These features within the HMS provide front-desk staff and administrative staff with the
necessary tools to efficiently manage patient admissions, IDs, discharges, and bed
availability. By facilitating streamlined processes and accurate data management, the HMS
contributes to improved patient care, enhanced operational efficiency, and effective
resource allocation within the hospital.
 Report Generation

- Patient information: The Hospital Patient Information Management System (HPIMS)

will include a reporting feature that generates comprehensive reports on patients.
These reports will provide details such as the patient's Personal Health Number
(PHN), name, the ward they are assigned to, the specific bed number they occupy,
and the name of the doctor responsible for their care. These reports will offer
valuable insights and facilitate efficient tracking and management of patient
information within the hospital.

- Bed Availability: The HPIMS will also generate reports on bed availability, providing
essential information to hospital staff. These reports will include details such as the
ward name, bed number, and a clear indication of whether each bed is occupied or
unoccupied. This feature enables administrators and healthcare personnel to quickly
assess the availability of beds in different wards, make informed decisions regarding
patient placement, and optimize bed utilization within the hospital.
 Database

- Patient Mandatory Information: The Hospital Patient Information Management

System (HPIMS) requires the inclusion of specific mandatory information for each
patient. This information includes the patient's first name, last name, phone number,
personal health number (PHN), address, postal code, city, country, and a unique
patient identification number. These mandatory fields ensure that essential patient
details are captured accurately and comprehensively within the system, enabling
proper identification and efficient management of patient records.

- Update Patient Information: The HPIMS provides a user-friendly interface that allows
authorized users to update any of the patient's information as described in the
relevant software requirements specification (SRS007). This feature enables
healthcare personnel or administrative staff to make necessary changes or
modifications to a patient's personal details, contact information, or other relevant
data in the system. By allowing for seamless updates, the HPIMS ensures that patient
information remains accurate, up-to-date, and reflective of the latest changes in the
patient's profile.
 Technical issues

- Database: The HMS will utilize the MySQL Database, an open-source and freely
available relational database management system. MySQL is known for its reliability,
scalability, and robustness, making it suitable for handling the storage and retrieval of
patient information, appointments, medical records, and other relevant data within
the HMS. It offers a wide range of features and supports efficient data management,
ensuring the integrity and security of the hospital's data.

- Operating System: The development environment for the HMS will be Windows
2000. This choice of operating system provides a stable platform for software
development and allows for seamless integration with the required development
tools and technologies. While Windows 2000 is mentioned specifically, it is important
to note that the HMS should be designed to be compatible with modern operating
systems to ensure long-term usability and support.

- Web-Based: The HMS will be developed as a web-based application. This means that
users will access the system through web browsers, allowing for flexible and
convenient access from various devices with an internet connection. A web-based
application offers advantages such as centralized data management, real-time
updates, and remote access, which are essential for efficient hospital management
and seamless collaboration among stakeholders.
 INTERFACE REQUIREMENTS

User Interface:
- the software provides good graphical interface for the user any administrator can
operate on the system, performing the required task such as create, update, viewing
the details of the book.
- Allows user to view quick reports like Book Issues/Returned etc. in between
particular time.
- Stock verification and search facility based on different criteria.

Hardware Interface:
- Operating system: window, Linux, MacOS
- Hard disk :40GB
- RAM: 256 MB o Processor: Pentium(R)Dual-core CPU

Software Interface:
- MS SQL server2005
- Python 3.8

Communication Interface:

- Window
- Linux
- ChatIRC
 SOFTWARE REQUIREMENT ANALYSIS

Problem: The hospital management system developed for the hospital staff and other
departments is not efficiently recording all the necessary user information.

Solution: To increase the efficiency and performance of the hospital management system,
the following steps can be taken:

- Optimize Database Structure: Review the database structure of the system to ensure
it is properly designed and normalized. This will improve data storage, retrieval, and
overall system performance.

- Streamline Data Entry Process: Simplify and streamline the process of entering user
information into the system. Use intuitive forms and validation checks to minimize
errors and ensure accurate data entry.

- Enhance System Responsiveness: Improve the system's responsiveness by optimizing

the code and reducing unnecessary processing time. Identify and resolve any
performance bottlenecks to ensure quick response times for users.

- Implement Efficient Search Functionality: Enhance the search functionality within the
system to allow users to easily locate and retrieve user records based on different
criteria such as name, department, or ID. This can be achieved through the use of
indexing and efficient search algorithms.

- Implement Data Validation and Security Measures: Implement robust data validation
mechanisms to ensure that only valid and accurate user information is recorded in
the system. Additionally, enhance security measures to protect sensitive user data
and prevent unauthorized access.

- Integrate Automated Reporting: Implement automated reporting features that

generate quick and accurate reports for hospital staff and other departments. This
will allow users to access relevant information, such as user records, department-
wise statistics, or other required reports, in a timely manner.

- Conduct User Training and Feedback: Provide comprehensive training to hospital

staff and other system users to ensure they understand how to effectively use the
system and provide feedback for further improvements. Regularly gather user
feedback to identify pain points and areas for enhancement.
By implementing these steps, the efficiency and performance of the hospital management
system can be improved, resulting in more accurate and streamlined recording of user
information.

Define module &Functionality:

The system functions can be described as follows:

Streamline Patient Registration Process:

- Simplify the registration process by minimizing manual data entry. Integrate the
system with a patient database to automatically retrieve patient information if they
are already registered.
- Implement an intelligent search functionality that quickly checks for existing patient
records based on unique identifiers like name, date of birth, or contact information.
- If a patient is not already registered, generate a new Personal Health Number (PHN)
automatically and associate it with their record.
Optimize Data Entry and Validation:

- Design user-friendly forms with appropriate field validation to minimize errors during
data entry.
- Use drop-down menus, checkboxes, and pre-defined options wherever possible to
expedite the registration process and ensure accurate data input.
- Implement real-time data validation to detect and prompt for missing or incorrect
information.
Efficient Patient Check-Out:

- Develop a simplified check-out process that allows administrative staff to easily mark
a patient as checked out.
- Automatically update the bed status and availability in real-time when a patient
checks out, making the bed immediately available for other patients.
- Implement a confirmation prompt to ensure that the check-out action is intentional
and prevent accidental deletion of patient records.
System Integration:

- Integrate the hospital management system with other relevant systems, such as the
bed management system, to ensure seamless communication and data
synchronization.
- Establish interfaces with external systems (if applicable) to enable efficient exchange
of patient information between hospitals or healthcare providers.
Training and User Support:
- Provide comprehensive training to front-desk and administrative staff on the updated
registration and check-out processes, emphasizing the importance of accurate and
timely data entry.
- Offer ongoing technical support to address any issues or questions that may arise
during system usage.
 SOFTWARE DESIGN
UMLDIAGRAM

Figure 1:State Diagram for Doctor Object

 Figure 2: State Diagram for Patient Object

Figure 3: State Diagram for Diagnosis Object

 Figure 4: State Diagram for Ward Object

II. CLASS DIAGRAM

III. USE CASEDIAGRAM

Figure 6
IV. SEQUENCEDIAGRAM

Figure 7
V. DATABASEDESIGN

Figure 8: ER Database
 NON- FUNCTIONALREQUIREMENT

Performance:

Response Time:

- Optimize database queries and backend processes to ensure that patient information
retrieval and validation are completed within 1 second.

- Utilize efficient algorithms and indexing techniques to expedite search and retrieval
operations.

- Implement caching mechanisms to store frequently accessed data and reduce response time
for subsequent requests.

Capacity:

- Design and configure the system to handle a concurrent load of 1000 users. This can be
achieved through load balancing, horizontal scaling, and efficient resource utilization.

- Implement database optimization techniques, such as indexing and query optimization, to

handle the increased load efficiently.

- Regularly monitor system performance and conduct stress testing to identify and address
any bottlenecks or performance issues.

User-Interface Responsiveness:

- Optimize the front-end code and minimize the size of data transferred to the user's device to
ensure a faster rendering of the user interface.
- Use asynchronous processing and background tasks to handle time-consuming operations,
ensuring that the user interface remains responsive within the 5-second requirement.
- Implement techniques like lazy loading or pagination to load data progressively and improve
the perceived responsiveness of the user interface.
-
Accessibility Conformity:
 - Adhere to the Microsoft Accessibility guidelines, including support for accessibility features
like - keyboard navigation, screen readers, and high contrast modes.

- Ensure that the user interface elements have proper labels, meaningful alt text for images,
and appropriate colour contrast for readability.

- Conduct regular accessibility audits and user testing to identify and resolve any accessibility
issues that may arise.

Performance Testing and Monitoring:

- Conduct regular performance testing to evaluate the system's response time, capacity, and
user-interface responsiveness.

- Monitor system performance using tools and techniques such as load testing, performance
profiling, and real-time monitoring to identify and address any performance bottlenecks.

- Continuously optimize and fine-tune the system based on performance monitoring results to
ensure optimal performance.
Security
Patient Identification:

- Implement a login screen where patients can enter their Personal Health Number (PHN) to
identify themselves within the system.

- Ensure that the system validates the PHN entered by the patient before granting access to
their personal information.

User Login:

- Create a secure login system where each user is assigned a unique Login ID and Password to
access the system.

- Implement proper authentication mechanisms, such as encryption and password hashing, to

safeguard user credentials and protect against unauthorized access.

Database Modification and Synchronization:

- Restrict database modification (insert, delete, update) rights to the administrator role within
the ward. Only administrators should have the ability to make changes to the database.

- Implement synchronization mechanisms to ensure that any modifications made by the

administrator are propagated to all relevant parts of the system and reflected consistently in
the database.

Front Desk Staff Rights:

- Grant front desk staff the necessary access rights to view all information within the Hospital
Patient Information Management System (HPIMS).

- Enable front desk staff to add new patients to HPIMS, allowing them to enter the required
patient information during registration.

- Restrict front desk staff from modifying any information within the system to maintain data
integrity and prevent unauthorized changes.

Administrator Rights:
 - Assign administrators the highest level of access rights within HPIMS, allowing them to view
and modify all information in the system.

- Implement proper access control mechanisms to ensure that only authorized administrators
can access and make changes to the sensitive information within the system.

- Regularly review and update administrator privileges to maintain security and accountability.

Reliability:
Flexibility in Form Layout:
 - Design the form generation language to support various layouts, such as single-
column, multi-column, tabbed, or customized layouts. This allows developers to
create forms that meet specific design requirements.

- Provide options for arranging form elements horizontally or vertically, allowing

developers to adapt the form layout based on the specific needs of the application.

Customizable Form Fields:

- Include a wide range of form field types (text inputs, checkboxes, dropdowns, date
pickers, etc.) to cater to different data input requirements.
- Enable customization of form field properties, such as size, validation rules,
placeholder text, and styling, to accommodate specific data validation and user
interface preferences.

Conditional Logic and Dynamic Forms:

- Integrate conditional logic capabilities into the form generation language, allowing
developers to define rules that determine the visibility or behaviour of form fields
based on user input or other conditions.
- Enable dynamic form generation, where certain form elements or sections can be
added or removed dynamically based on user actions or predefined rules.

Validation and Error Handling:

- Include built-in validation mechanisms that can be easily applied to form fields,
ensuring data integrity and accuracy.
- Provide options for custom validation rules, error messages, and error handling to
meet specific business requirements.
- Support real-time validation to provide immediate feedback to users and prevent
invalid data submission.

Integration with Backend Systems:

- Allow seamless integration of the form generation language with backend systems,
databases, and APIs to enable data submission, retrieval, and processing.
- Provide options for mapping form fields to corresponding data models or database
tables, simplifying the process of data persistence and retrieval.