Case study

Question number 01:

Introduction of the given company

Question number 02:

In the same mail you receive a letter from Ms. Adele Wasserman, president of the Bluebell
Plastics Manufacturing Company. She attended the same conference as Mr. Scarmodo and is
interested in getting a DBMS for her micro. She has no information services staff and does not
plan to add one. Her firm uses only prewritten programs, but she wants to be able to obtain
more information on her operations.

Question number 03:

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Businesses no matter big or small are now excelling way better than they used to with the help

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of database management systems. DBMS or the Database Management Systems have
eliminated the use of multiple data files or spreadsheets to a great extent by not just keeping all

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the crucial business related data handy but safe in the form of a database. Earlier, the scene was
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quite hectic, when as an employee you had to go through a bunch of data files or even papers
to look out for a particular document to get a client’s information.
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Database Management System (DBMS) is a computer software application that interacts with
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the user, other applications and the database itself to capture and analyze data.
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A database management system is important because it manages data efficiently and allows
users to perform multiple tasks with ease. A database management system stores, organizes
and manages a large amount of information within a single software application. Use of this
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system increases efficiency of business operations and reduces overall costs.

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Database management systems are important to businesses and organizations because they
provide a highly efficient method for handling multiple types of data. Some of the data that are
easily managed with this type of system include: employee records, student information,
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payroll, accounting, project management, inventory and library books. These systems are built
to be extremely versatile.
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Without database management, tasks have to be done manually and take more time. Data can
be categorized and structured to suit the needs of the company or organization. Data is entered
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into the system and accessed on a routine basis by assigned users. Each user may have an
assigned password to gain access to their part of the system. Multiple users can use the system
at the same time in different ways.

There is not a major difference in the implementation of the database between small and large
companies. But there is some difference in both the organizations due their operations.

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 Dear Ms. Adele Wasserman,

We are writing this email in response of your email. We have received your
email, and by reading your email we came to a conclusion that you do need a Database
Management System for your firm. No matter if your organization is small or large, you do need
DBMS for your company in order to function your operations more efficiently and effectively.
Furthermore, enclose are some steps that would help you in implementing the
database management system. Feel free to contact us for future help.

Sincerely,
Computer consulting firm.

Stage 1 : Define Scope of the Database Project

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 Identify which organizational subdivisions will be served by the database
 Define which functions within these organizations will utilize the database

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 Identify which existing and planned applications will be converted to the database
system

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Prepare proposal for management and obtain go-ahead rules of the internet
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Stage 2 : Organize Database Project
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 Pick users for design team

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 Select database Administrator (DBA)

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 Establish regular meetings and periodic management reporting for design team

Stage 3 : Select Database Management System Products

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 Document requirements in formal proposal requests

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 Select DBMS vendor

Stage 4 : Develop Initial Implementation Plan and Schedule

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 Identify files that will be converted

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 Identify programs within applications specified

 Estimate programmer hours needed to modify applications programs
 Estimate user clerical support needed to verify data using conversion
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 Develop implementation schedule

Stage 5 : Design Database

 Complete detailed information requirements

 Identify data requirements

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  Determine data structure and complete design specifications
 Review and approve design specifications

Stage 6 : Perform Training

 Develop training requirements and training schedule

 Train programmers in the use of DML (Data Manipulation Language)
 Train DBA in DMCL (Data Manipulation Control Language) and DDL (Data Definition
Language)

Stage 7 : Install and Test Database

 Code DMCL, schema and subschema

 Modify representative programs for DBMS test
 Code conversion programs

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 Generate the database
 Test and debug

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 Review and approve test results

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Stage 8 : Develop Detailed Conversion Plan
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 Make individual programming assignments for each program to be modified and each
file to be loaded
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 Schedule users to verify and correct file contents

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 Schedule computer availability

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 Prepare formal written conversion schedule and obtain commitments and from all
parties involved
 Approve conversion involved
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Stage 9 : Convert Existing Applications

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 Bring up one application at a time

 Update and regenerate database as required
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 Approve revised applications as they are converted

 Begin using database for new applications and programs
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Stage 10 : Fine-Tune Database

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 Monitor DBMS access statistics and visible performance, and modify database as
required
 Regenerate database when necessary

Stage 11 : Periodically Review Database Performance

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  Restate organizational goals and information requirements
 Evaluate success of database project
 Begin new database projects when required

CONCLUSION:

In conclusion, using a database management system is important for large or micro organization
as there are many advantages of using DBMS in an organization.
A DBMS is a systematic operational system which consists of tools making data, data saving and
data manipulation an easier task. DBMS is the majorly used throughout the world for data
handling. Thus it’s a good data manager till today. If someone ask you question How do, we
protect data form crashes? The solution is to get A DBMS.

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