TRANSPORTATION OPERATIONS MANAGER: FINANCE & COMPLIANCE

Job Title: Operations Manager Finance and Compliance Wage/Hour Status: Non-Exempt

Reports to: Director of Transportation Pay Grade: Pay 10

Dept./School: Transportation Days: 227

Supervises: Field Trip Scheduler

Primary Purpose: Maintain all employee’s personnel folders and records. To assist in smooth, on-going operation of the Transportation office.

Qualifications

Education/Certification:

• High School Diploma or GED
• Bachelor’s Degree Preferred
• Texas Association for pupil transportation (TAPT) preferred.
  
  

Special Knowledge Skills

• Inventory and capital outlay
• Knowledge in District purchasing procedures-familiarity with quotes, bids, approved vendors, and discounts that are available through each vendor and how to enter in MUNIS appropriately.
• Knowledge in procedures for transportation trip requests.
• Thorough working knowledge of Talent ED.
• Thorough working knowledge of Employee Access and leave policies.
• Thorough working knowledge of KRONOS system to be assigned campus administrator.
• Knowledge on key inventory.
• Knowledge of building uses policies and overtime for drivers.
• Trustworthiness to be approved check signer for activity fund.
  
  

Experience

• Proficient typing, word processing, file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Flexibility and skill in prioritizing tasks.
• Knowledge of basic accounting principles
• Skill and experience in all office procedures
• Ability to use computer and software to develop spreadsheets, databases and do word processing.
• Initiative to keep up with changing and new knowledge and processes.
  
  

Major Responsibilities And Duties

• Invoice and receive payments for field trips and vehicle maintenance issues, process and close PO’s for department. Obtaining quotes and pricing when needed.
• Maintain driver list for random drug/alcohol testing.
• Process Transportation Payroll (Kronos Payroll System).
• Maintain Bus Driver Certification Records.
• Disbursements for overnight trips and record all travel expenses.
• Process records for new employees.
• Prepare workman’s compensation information.
• Assist with insurance and benefits.
• Run annual and new hire motor vehicle reports.
• All other duties as assigned.
• Assist Transportation Director in preparing state and federal reports and budget.
• Assist with HR functions such as recruiting, evaluating, training, and discipling of field trip coordinator, parts clerk, and dispatch.
• Assist in the hiring process by selecting candidates to interview for all non-exempt positions within the transportation department.
• Assist in creating a department culture that is consistent and cohesive with the overall district’s mission, vision, and guiding principles.
• Assist with ensuring MSDS sheets are updated and available in proper location(s).
• Assist with department budget development and tracking.
• Assist with and maintain service contracts and bid quotes for the department.
• Act as backup for dispatch, field trip coordinator, and monitor as needed.
• Participate in all professional development as required.
  
  

Supervisory Responsibilities

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress. Some districtwide travel; occasional prolonged or irregular hours. Occasional lifting of up to 40 lbs.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.