This is a journey-level position within the Business License division of the Finance department which reports directly to the Business License Manager. This position is responsible for assisting customers, reviewing and processing applications, renewal forms, monthly excise taxes, and determining penalty and interest late charges and license transfers for business licenses.
Assists customers (walk-in, phone, e-mail, mail) with inquiries concerning fees and calculations of those fees, applications, renewal forms, verifying business location’s jurisdiction, and determining appropriate classification codes
ProcessGeneral business license, Temporary Vendor, and Mobile Food Truck applications; this includes the following:
Determiningjurisdictionfrom location of business
Assisting applicants on requirementsandwithcompleting application and forms
Classifying businesses based on type, gross income, and number of employees
Calculating fees by classification code to determine Occupation Fee
Collecting payment and issuing receipt
Creating a Business License account number and appropriate licenses using computer
Preparing, reviewing and processing applications and payments with speed and accuracy
Verifying all receipts and payments are balanced and reconciled
Scanning and filing applications, payments pending, refunds and other Business License documents and forms
ProcessPrivilege, (Massage, Pawn Shop, Security and Private Investigator, Security Alarm,AlcoholicBeverage,Sunday Sales,Alcohol Agent Change, Special Event Alcohol Catering) applications.Thisincludes the following:
Meeting with applicants (walk-ins) to reviewprocedures and City Code requirements
Reviewingcompleted applications,identifying and annotating missing information
Researching business location maps using GIS application and computer system location module to verify jurisdiction
Contacting applicant for missing documents, information, or payment for mailed in applications
Verifying required documents (i.e., plats, surveys, leases, financial statements, verification of residency, food purchase receipts, customer sales receipts, etc.) have been received and are compliant with the City Codes
Preparing Privilege application folder for Business License Manager’s review
Processing Privilege applications and payments into cash receipts system
Verifying all receipts and payments are balanced and reconciled
Creating and sending returned check notification letters to business owner
Receiving and reviewing monthly excise tax reports for Hotel/Motel Occupancy Tax, and Rental Motor Vehicle; verifying fee amount and processing payments
Working with Senior Revenue Officer to ensure total monthly excise taxes collected, balances to the General Ledger
Receiving and reviewing monthly beer, wine, and liquor excise tax reports for payments from beverage wholesalers, and Consumption on the Premises businesses
Generating monthly liquor excise tax report, identifying accounts in arrears, and contacting business owners regarding late payments
Preferred Qualifications:
High school graduate or GED and 3 years related accounting, finance or equivalent work experience.Or Associate Degree in Business or Finance. Prefer at least 6 months related experience in business license and applications processing
Ability to learn city business license classifications
Ability to type 45 words per minute with skill and accuracy
Skill in mathematical computation and use of a calculator
Acute problem-solving skills, methodical and critical thinking
Ability to use personal computer with various software programs, as well as office equipment including fax, scanner, printer, and 10-key adding machine/calculator other office equipment as needed
Ability to use and research on-line reference materials, i.e., maps, street listings, Georgia’s Professional licensing and Corporation web sites
Ability to compose effective and accurate correspondence. Must have excellent written and verbal communications skills
Ability to handle and reconcile monies
Ability to work independently
Ability to organize and prioritize daily work
Satisfactory completion of a credit history check after conditional offer of employment is made
Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Internet Publishing
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