Project Administrator

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Purpose

Provides complex administrative support to a project or multiple projects. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging. Provides administrative and logistical support including meeting arrangement, progress tracking, and documentation on large, complex projects. Schedules and coordinates meetings, travel, visas, and other group activities. Has advanced word processing, spreadsheet, and graphics software skills. This work will be performed under general supervision.

Responsibilities

Primary responsibilities will include but are not limited to:

• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project mailings and labels.
• Utilizing technical writing skills to assist in creating and preparing documents and other technical documents, as well as proofing of technical documents.
• Formatting technical documents
• Scheduling project and client meetings and arrangements, including catering.
• Utilizing of Microsoft Outlook to schedule meetings.
• Maintaining SharePoint or Teams sites.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, and filing services for project related information.
• Prepare move slips and coordinate seating charts.
• Maintain project roster and distribution lists.
• Maintaining professional appearance of meeting spaces.
  
  

What You Will Bring

Technical/Industry Experience and Qualifications Requirements:

• Experience in providing administrative support, preferably in an industrial engineering environment, with commissioning experience.
• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint, and Outlook.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.
• Ability to sit, stand or walk for long periods of time.
  
  

Required

Education – Qualifications, Accreditation, Training:

• High School Diploma or equivalent is required.
  
  

Preferred

• Advanced coursework is highly preferred.
• No certification is required for this position.
  
  

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

Please note: No agency representation or submissions will be recognized for this vacancy.

Company

Worley

Primary Location

USA-TX-Houston

Job

Administrative Support

Schedule

Full-time

Employment Type

Agency Contractor

Job Level

Experienced

Job Posting

Jul 1, 2024

Unposting Date

Jul 31, 2024

Reporting Manager Title

Department Manager