Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today.
Performs a wide range of executive physician contracting and recruitment secretarial functions in support of the Leadership team.
Primary Duties And Responsibilities
Transcribes dictation, types and proofreads reports, memoranda, and briefs, researches and develops files and records, and takes minutes of administrative and committee meetings.
Sets up meetings and conferences, makes travel arrangements, and composes correspondence for Leadership team.
Assists the Leadership team in the preparation of monthly/annual reports for all contracting and recruitment communications. Sends out all reports and answers/triages questions.
Receives and screens visitors and callers to determine nature of business, reads and routes incoming mail, sets‑up appointments and coordinates the Leadership team schedule, and solves routine problems.
Evaluates and develops office systems and procedures for increasing productivity and cost savings including supply and survey data orders/maintenance.
Maintains department invoicing and BancPay responsibilities including Locum invoicing needs/reconciliation, candidate reimbursements, expense reports.
Creates and prepares candidate welcome packets, gifts, stocking recruitment literature, packets and brochures as needed.
Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Immediately reports any mechanical or electrical equipment malfunctions, unsafe conditions, or employee/patient/visitor injury‑accident to Leadership team.
Provides documents as needed to key stakeholders, i.e. valuation firms, external legal counsel.
Provides back-up assistance regarding Legal Database Management and Recruitment needs during high volumes contracting times and peak recruitment season.
Required
Three (3) years of recent experience in providing administrative support in a highly confidential information setting.
Must possess excellent written, analytical, and interpersonal skills necessary to perform high level administrative support services.
Proficient in computer operations including MS Office (Word, Excel and PowerPoint)
Bachelor’s Degree (BA/BS) from a four year college or university preferred. Associates Degree required.
Preferred
Three to five years related experience with health care entities such as hospital, clinics, or legal office
One (1) year high level administrative support experience
Seniority level
Not Applicable
Employment type
Full-time
Job function
Other
Industries
Hospitals and Health Care
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