Do you thrive in a fast-paced environment supporting high-level leaders?
We seek an organized and detail-oriented professional to provide comprehensive administrative support to the County Manager, executives, Commissioners, and departments. You will be the face of the County Manager’s office, staffing the front desk area. Your other major responsibilities will include managing calendars, handling meeting and travel logistics, processing financial transactions and contracts, and assisting executives with correspondence and other needs.
Responsibilities Include
Executive Support: Managing schedules, travel logistics, and meetings for executives. This includes anticipating needs, resolving conflicts, and ensuring timely information flow.
Board & Meeting Support: Compiling and publishing Board meeting materials, ensuring accuracy and adherence to deadlines. Coordinating and hosting remote meetings and managing agenda development processes. Managing logistics for executive meetings/events including booking space and ordering food and materials.
Front Desk & Visitor Management: Providing a professional welcome to visitors, answering phones, and processing mail/deliveries for the Manager's Office, Commissioners, and assigned departments.
Financial & HR Support: Processing financial transactions for assigned departments, ensuring adherence to purchasing rules. Managing p-card reconciliations for assigned staff. Handling contracts, including approval processes and data entry. Supporting HR functions by ensuring completion of forms, onboarding new hires, and communicating HR updates.
Communication & Document Management: Coordinating with executives regarding correspondence to ensure clarity, timeliness, and adherence to established protocols.
About Our Team
With over 60 new residents each day, Wake County is a rapidly growing area. The County Manager’s Office is responsible for executive leadership of all County departments and agencies. The Office also assists the elected Board of County Commissioners, providing them information and analysis to help them set County policy and priorities. The administrative staff supports executives, coordinates meetings, manages financial transactions for assigned departments, and administers the Board’s agenda development process. This position focuses on supporting County Executives, processing financial transactions, agenda development, and staffing the front desk. We seek a skilled, experienced, and detail-oriented administrative professional to join our team.
Required
The Basics (Required Education and Experience)
High school diploma or GED
Four years of administrative/office support experience
Equivalent education and experience are accepted
Please include ALL prior work experience on your application and resume.
Beyond the Basics (Preferred Education and Experience)
Five years of experience directly supporting executives with scheduling, logistical, and other forms of administrative support
Two years of experience with support of elected boards or other governing bodies including agenda development and production of board packets
Two years of experience processing travel, contracts or financial transactions
Associate degree in Business Administration or related field
Bilingual language ability
How Will We Know You're 'The One'?
Knowledge of common office software, and specialized software for agenda management, hosting remote meetings, and other needs
Excellent organizational and time management skills
Ability to work well under pressure, multi-task and handle competing priorities with patience and professionalism
Ability to conduct administrative processes consistently and effectively
Knowledge of County purchasing and human resources policies and procedures
Ability to provide effective logistical and scheduling support to multiple executives
Ability to take initiative and use independent judgement and handle certain situations without the need for executive involvement
Ability to organize large meetings and events
Ability to represent executives in discussions with County staff and elected officials
Demonstrated proficiency in proofreading documents
Ability to modify administrative processes to meet new needs and challenges
Ability to demonstrate appropriate judgement about when to escalate issues to executives
About This Position
Location: Justice Center Raleigh, NC
Employment Type: Regular
Work Schedule: Monday – Friday; 8:15am – 5:00pm
Hiring Range: $23.57 - $30.28
Market Range: $23.57 - $37.00
Please include ALL prior work experience on your application and resume.
Posting Closing Date: 7:00 pm on 7/16/2024
What Makes Wake Great Equal Opportunity Statement Background Check Statement Emergency Service Worker Statement
What Makes Wake Great
Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package.
Equal Opportunity Statement
Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Background Check Statement
Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer.
Emergency Service Worker Statement
In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Administrative
Industries
Government Administration
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