Administrative Assistant

Who We Are

About the University of California, Irvine: Founded in 1965, UCI is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UCI has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. For more on UCI, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them.

UCI Transportation and Distribution Services oversees all transportation planning, parking, and mail services at the University of California, Irvine. UCI Transportation has an environmental commitment to reduce greenhouse gas emissions from all vehicles traveling on and around the UCI campus. This commitment to reduce costs and emissions is at the heart of every program and service offered to the UCI campus community.

Under the general supervision of the Operations Supervisor, the incumbent will assist with front desk operations, customer service, permit sales, cash handling/deposit, and payroll deduction reconciliation. The incumbent will also assist with maintaining inventory of equipment, coordinate services with appropriate partners/vendors, and provide general support for Transportation and Distribution Services operations.

Your Role on the Team

• Excellent oral, written, and interpersonal communication skills. Required
• Strong organizational skills and ability to establish effective workload priorities. to meet deadlines with minimal supervision or direction to complete assignments in an environment with frequent interruptions and distractions. Required
• Ability to foster collaborative working relationships with internal and external staff and to better achieve the goals and objectives of the department. Required
• Must have strong problem-solving skills and be able to independently analyze and triage issues. Required
• Ability to interact diplomatically with diverse personalities including staff, faculty, students, visitors, and people at all levels of the administrative hierarchy. Required
• Proficient in applying various software programs including MS Office suite (Outlook, Word, Excel, PowerPoint). Ability to learn new software, as necessary. Required
• Proficient word processing skills to quickly/accurately produce letters, memos, and standard office documents. Required
• Ability to think analytically and critically to identify issues and information requirements; detail oriented. Required
• Demonstrate skills and abilities to recognize and protect confidential issues and effectively exercise discretion in dealing with controversial or sensitive information. Required
• Knowledge of University policies and procedures relating to parking. Preferred
• Previous experience in the parking industry. Preferred
• Knowledge of Parking’s online systems such as EPICS, Antpark, myCommute and When to Work. Preferred
• Knowledge of campus layout, lots and pedestrian routes. Preferred
• Knowledge of accounting principles, and University policies related to purchasing, buying and finance. Preferred
• Knowledge of hand-held radio use. Preferred
• Ability to work independently as well as part of a team. Required
  
  

Total Compensation

What It Takes to be Successful

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $27.34- $39.18 (Hourly).

Required

• Bachelor’s degree in business administration or 2 or more years of relevant experience.
  
  

Special Conditions

• The final candidate will be subject to a background check.
• The incumbent must possess and maintain a valid California driver license.
• The final candidate will be enrolled in California DMV Employer Pull Notice (EPN) Program.
• The incumbent must be able to occasionally work outdoors, year-round, and in all weather conditions.
• The incumbent must be able to occasionally work evenings and weekends.
• Must comply with UC Vaccination Policy
  
  

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
  
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation
  
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization