Executive Assistant

A Global Hedge Fund are seeking an Assistant to provide proactive support to senior executives. They should be highly organised, capable of efficiently scheduling meetings, and adept at managing email correspondence on the executive's behalf. Moreover, this individual should be proficient in drafting documents and assisting with any necessary preparations for meetings.

Key Responsibilities:

• Manage and maintain executives' schedules with precision.
• Organise and coordinate meetings, ensuring the executive's diary is current and conflicts are avoided.
• Assist executives in preparing thoroughly for meetings.
• Ensure all required documents and materials are prepared in advance.
• Handle email correspondence and document requests on behalf of executives.
• Manage communication with the utmost professionalism.
• Draft presentations, meeting notes, and documents for executives.
• Ensure all documents are accurate, well-presented, and meet executive standards.

Qualifications:

• Bachelor’s degree or equivalent experience.
• Proficient in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Proven experience in managing multiple priorities, administrative coordination, and logistics.
• Highly organised, detail-oriented, and capable of multi-tasking with excellent follow-up skills.
• Exceptional written and verbal communication skills.

Desirable Attributes:

• Ability to maintain confidentiality and handle sensitive information discreetly.
• High degree of professionalism and strong interpersonal skills.
• Proactive and capable of anticipating the needs of executives.
• Flexibility to adapt to changing priorities and schedules.