The Corporate Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.
Responsibilities include, but are not limited to:
Coordinate travel for owners and employees, and when necessary customers and vendors, and make arrangements/reservations for air travel, hotel accommodations, dining reservations, ground transportation
Proactively track flights for delays and cancellations and help travelers find alternative arrangements
Track and maintain company travel issues as they occur and see them through to closure
Monitor travel policy compliance
Maintain owner and employee history of travel-related preferences (likes/dislikes, airline and hotel membership numbers, dietary restrictions)
Serves as travel contact for remote Company-sponsored events, to coordinate travel needs for remote event participants and support staff
Assists in day-to-day processing and tracking of remote event travel logistics
Liaises with Production Management and Legal to finalize hotel contracts
Researches and compares available travel and hotel accommodations to identify the best available option for each travel need
Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate employees
Obtains approval from leadership for travel requests and expenses that exceed established limits
Advises travelers of and assists with any need for specialized travel documents such as visas or passports
Processes reimbursements for travel expenses
Performs other related duties as assigned
Recommended Qualifications
High School Diploma or Degree
Strong working knowledge of the travel industry
Must be familiar with the reservations systems and schedule modes of transportation such as airline and passenger trains, as well as hotel accommodations and ground transportation, globally
Capture all travel-related costs and input them into the costing module
Must be able to work evenings and weekends during certain travel engagements
Excellent verbal and written communication skills
Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal
Excellent organizational and attention to detail
Proficient with Microsoft Office Suite or related software
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
Industries
Plastics Manufacturing
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