Administrative Assistant, Investments Office

Position Overview

The Administrative Assistant helps support the mission of the Investments Office (“IO”), which is to ensure that the Foundation’s approximately $6 billion endowment is invested in a manner that generates superior risk-adjusted returns, in order to maintain the endowment’s real value and maximize spending on program initiatives. The position is responsible for providing comprehensive administrative support for the Marketable Portfolio team (currently comprised of two Managing Directors and one Investment Analyst). The position works closely alongside the IO’s two Executive Assistants to ensure back-up support and continuity in administrative coverage across the broader endowment team.

Pay Range: $62,900- $81,400. This represents the present low and high end of the Foundation’s pay range for this position. Actual pay will vary based on various factors, including but not limited to experience.

Work Schedule: This role is on a hybrid work schedule, and required to be in the office on Tuesdays, Wednesdays, and Thursdays.

Principal Duties And Responsibilities

• Support the general administrative operations of the Investments Office
• Closely manage the marketable team’s daily and long-range calendar; schedule and arrange meetings as appropriate to in-person, hybrid, and remote meeting formats
• Handle all logistics for meetings and events, including securing conference rooms, food service, security authorizations, and greeting and seating guests upon arrival
• Obtain and share pre-meeting background materials to assist the team’s preparation
• Liaise with external investment managers to arrange complex domestic and international travel itineraries, including securing pre-travel approvals, Visa clearances, and assembling background due diligence materials
• Prepare and process expense reporting
• Prepare and process investment redemption and subscriptions through required approvals and recordkeeping processes, working closely with the Investment Analyst and Operations
• Process and record other legal and due diligence documentation related to new and follow-on investments, utilizing the endowment office’s research management system
• Process marketable portfolio investment wires and serve as backup staff ensuring the daily processing of capital calls
• Liaise with other areas of RF including IT to support the smooth functioning of IO systems including Bloomberg
• Perform other administrative and operational duties as required to support the broader Investments Office
  
  

Education, Experience, And Skills

• A minimum of 2 years of administrative support experience
• High school diploma required. Four-year undergraduate degree preferred
• Strong organizational and time management skills; high degree of professionalism
• Demonstrated proficiency with Microsoft Office tools including Word, Outlook, and PowerPoint; familiarity with Bloomberg, FactSetRMS, Salesforce, Concur, and related applications; Internet research skills, and ability to learn new systems and applications quickly
  
  

Qualifications And Competencies

• Bias for Action: Takes on new opportunities and tough challenges with urgency, high energy, and enthusiasm.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Decision Quality: Makes good and timely decisions that keep the organization moving forward.
• Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.
• Values Differences: Recognizes the value of different perspectives and commits to inclusion, equity, and diversity in every aspect of work.
  
  

About The Rockefeller Foundation

The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science, technology, and innovation that enable individuals, families, and communities to flourish. We make big bets to promote the well-being of humanity. Today, we are focused on advancing human opportunity and reversing the climate crisis by transforming systems in food, health, energy, and finance. For more information, sign up for our newsletter at http://rockefellerfoundation.org and follow us on X @RockefellerFdn.

The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.

As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent, Optimistic, Accountable, Collaborative, Trusted, and Equitable. We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It is not only the right thing to do – we could not make an impact without our team members' diverse perspectives and experiences. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices.

The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, liability for service in the United States Armed Forces, or any other protected status.

The Rockefeller Foundation is an Equal Opportunity Employer.