Located in the historic community of Walla Walla, Whitman’s vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.
Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college’s working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO).
POSITION PURPOSE
The Administrative Assistant for Admission is responsible for offering support for the Admission Operations team including but not limited to supporting daily, group and athletic visit coordination, completing application verifications, uploading data sets, performing prospective student data entry, and conducting community outreach for the Office of Admission.
Compensation
Successful applicants can expect to start at $43,705 per year.
Principal Accountabilities
Provide support for the Application, Visit and Travel Coordinators and Operations Lead.
Assist with application materials verification and release of Admission decisions.
Perform data entry of counselors and prospective students into a Customer Relationship Management (CRM) database.
Coordinate data set uploads received from testing agencies and lead-generation vendors; including primary responsibility of importing test scores: SAT/ACT/AP.
Manage import and credential documents.
Provide backup support for all other clerical staff, including answering incoming calls, and providing back-up for the Visit Coordinator and during travel season, and assisting with credentials during application season.
Provide coverage for the front desk when student staff are not available.
Provide clerical support to Director of Admission Operations and Admission Officers, and assists other office staff as projects require.
Required Knowledge, Skills & Abilities
Must be able to explain and/or demonstrate possession of the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation. Specifically,
Computer skills including Windows, Microsoft Office Suite, Google Docs and the ability to learn departmental software systems.
Strong clerical and time management skills.
Analytical, organized, and judicious in performing a variety of tasks.
Attention to detail.
Ability to work quickly, accurately and on deadline.
Ability to positively and actively contribute to the College’s core values of diversity, equity, inclusion and antiracism.
Willingness to take initiative and seek additional projects as time allows.
Discretion in dealing with confidential information.
Minimum Qualifications
Associate’s Degree OR 2+ years of relevant experience.
Preferred Qualifications
Prior experience working in higher education.
Please note that while the description details both required and preferred qualifications, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications and have passion for the work, you are encouraged to apply.
Benefits
Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Full-time employees enjoy the following benefits:
Medical/Dental/Vision Insurances.
Basic life, accidental death and dismemberment and long term disability insurances with the capability to elect additional voluntary coverage.
403(b) Defined Contribution Retirement Plan with a 10% matching contribution after eligibility requirements are met.