How can you prevent security risks as an administrative assistant?

2 Avoid phishing emails

Another common source of security risks is phishing emails. Phishing emails are messages that pretend to be from legitimate sources, such as your bank, your boss, or your client. They often contain links or attachments that can infect your device with malware or steal your information. To avoid phishing emails, you should always check the sender's address, the subject line, and the content of the message. You should look for any signs of urgency, pressure, or errors. You should also never click on any links or attachments that you are not expecting or that look suspicious. If you are not sure, you can contact the sender directly or report the email to your IT department.

3 Encrypt your data

Another way to prevent security risks is to encrypt your data. Encryption is a process that converts your data into a code that can only be read by authorized parties. It protects your data from being accessed or modified by unauthorized parties. You can encrypt your data by using encryption software or tools on your device or by using cloud services that offer encryption. You should also encrypt your data when you transfer it online or offline, such as through email, USB drives, or external hard drives. You should also delete or shred any data that you no longer need.

5 Be aware of your surroundings

The last tip to prevent security risks is to be aware of your surroundings. Sometimes, security risks can come from physical sources, such as people who are watching, listening, or stealing your information. You should always lock your device and log out of your accounts when you are not using them. You should also avoid leaving your device or documents unattended or exposed in public places. You should also be careful of what you say or write in front of others who may not be authorized to know your information. You should also use a privacy screen or a headset if you need to work on sensitive information in a shared or open space.