How can you manage meeting logistics for hybrid events?

Knowing your target attendees and speakers is also crucial, as it will help you tailor your event to their needs and preferences, and ensure that you attract the right audience. Also define how you will measure the success of your event, such as through attendance rates, feedback surveys, social media engagement, or revenue generated.

To ensure accessibility and inclusivity for all participants, you should research and compare different tools and solutions that can support your hybrid event format and features. Some popular options include InEvent, GoToWebinar, Zoom, and Microsoft Teams. These platforms offer a range of features such as live streaming, recording, screen sharing, chat, and Q&A, and can be customized to meet your specific needs.

It is important to have a contingency plan in case of any technical or logistical issues. You can also consider using project management tools such as Trello, Asana, or Monday.com to streamline your communication and collaboration efforts.

Another important point is to ask speakers to share their presentations as soon as they can to allow downloads and tests to be made and avoid technical problems during the event.

É simples, mas faz total diferença: Conhecer todas as ferramentas que serão utilizadas. Entender o layout dessas ferramentas em diferentes equipamentos. Em alguns casos, como de celular para computador ou de Android para Apple, o layout pode variar. Ter esse conhecimento prévio pode acelerar o processo e evitar diversas falhas em reuniões híbridas.

You should also rehearse your content, timing, transitions, and interactions to ensure that your event runs smoothly and professionally. It is important to involve your speakers, moderators, technicians, and audience in the testing and rehearsing process, and to have a run-through of the whole event before the actual day. This will help you identify and fix any technical or logistical issues, and ensure that your event meets your goals and expectations. You can also consider using virtual event platforms such as InEvent, GoToWebinar, Zoom, and Microsoft Teams to facilitate testing and rehearsals, and to provide technical support during the event

You can use this information to improve your future events and ensure that they meet your goals and expectations. Some popular tools for collecting feedback and analyzing data include SurveyMonkey, Google Forms, Typeform, and Eventbrite. Remember to thank your attendees, speakers, sponsors, and partners for their participation and support, and to follow up with them after the event to maintain the relationship and gather additional feedback