Last updated on Jun 4, 2024

What are some of the best tools and apps for creating and managing a daily routine?

Creating and managing a daily routine can help you stay organized, productive, and balanced in your personal and professional life. But how do you design a routine that works for you and stick to it? In this article, we'll share some of the best tools and apps that can help you plan, track, and optimize your daily routine.

1 Identify your goals and priorities

Before you start creating your daily routine, you need to have a clear idea of what you want to achieve and what matters most to you. You can use a tool like Goal Wizard to help you set SMART goals (specific, measurable, achievable, relevant, and time-bound) and break them down into manageable steps. You can also use a tool like Priority Matrix to help you organize your tasks and projects according to their urgency and importance.

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Henrik Spandet

Say goodbye to stress, overwhelm, and burnout, and hello to greater productivity, success, and fulfillment. Experienced efficiency trainer with Amazon, Novo Nordisk, Mars, CP Kelco, Power Corporation and many more.
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Morning Meeting / The “Check-in” When: Monday, Tuesday, Wednesday, Thursday, Friday My recommendation is to start focusing on your calendar, then your tasks and only then your emails. Objective of the meeting: A) Focus on “today”. Run your day, today. Know your key 2-3 tasks and your 2-3 meetings B) Process your incoming mails since “check-out” yesterday. C) Adjust the day slightly based on these mails (some might need to be tasked for “today”, you may have to shift slightly around on your day). B. Afternoon/Evening Meeting / The “Check-out” When: Monday, Tuesday, Wednesday, Thursday. Objective of the meeting: Focus on “tomorrow”. Clean-up/Process the inbox to zero emails (5D). Clean-up/update tasks of today and tomorrow.

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Bryan Campbell

Graphic and Interactive Designer
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Wake up on time Eat Breakfast Exercise Drink Water Avoid more social responsibilities Read Eat Lunch Eat Dinner Design more Learn a language Work 9-5

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Lisa Hodgson

Declutter & Minimalism Coach | Digital Creator | I help you make your life simpler | stop buying stuff you don’t need | waste less 🌎 | because u r bloody awesome without the stuff💃 | Author ✍️ 👉🏻Mar 25| Sign up ⬇️
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Clarity on what is most important is the biggest challenge people have. When you have clarity on this, start with what are the non-negotiables for you - the things you absolutely want to do to be happy and successful in life. If you manage to get these things consistent and don't get to the other things - you'll be happier!

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Merve Goulding

I help solopreneurs love Mondays again. • Systems Designer • Notion Ambassador
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Before wrapping up your work week, take a moment to define your goals for the upcoming week and assign tasks to specific days. Each morning, start by setting priorities for your daily tasks, tackling high-priority items first to ensure the most critical work is completed early on. This structured approach not only optimises your productivity but also brings a sense of accomplishment as you progress. At the end of each day, reschedule any incomplete tasks. This keeps your task list tidy and ensures you remain on track, adapting to shifts in priorities and deadlines as needed.

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Milica Zivkovska

Head of Export Promotion Department at Invest North Macedonia
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Some top tools for managing daily routines include Todoist, Trello, and Google Calendar. Todoist helps organize tasks, while Trello uses boards for visual task management. Google Calendar schedules events and reminders. These apps streamline planning and execution, keeping you on track efficiently.

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2 Choose a suitable planner or calendar

Once you have your goals and priorities in place, you need to choose a planner or calendar that suits your style and preferences. You can use a paper planner or journal, such as the Bullet Journal or the Passion Planner, to write down your daily schedule, tasks, notes, and reflections. You can also use a digital planner or calendar, such as Google Calendar or Trello, to sync your events, appointments, reminders, and deadlines across your devices.

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Prasoon Singh

Senior Artist at Mikros Animation
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1.Go to bed before 9pm,keep all the gadgets out of bedroom. 2.wakeup before 5 am, 3.meditate,little exercise, 4.have breakfast. 5.start your day with most important tasks. 6.play a sport. 7.read few pages of a book everyday. 8.eat light for dinner. 9.Go to bed before 9pm,keep all the gadgets out of bedroom.

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3 Establish a consistent morning and evening routine

A good way to start and end your day is to have a consistent morning and evening routine that supports your well-being and productivity. You can use a tool like Fabulous or Habitica to help you create and follow a personalized routine that includes habits such as meditation, exercise, reading, or gratitude. You can also use a tool like Sleep Cycle or Alarmy to help you monitor and improve your sleep quality and wake up on time.

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4 Track and review your progress and performance

To make sure that your daily routine is working for you, you need to track and review your progress and performance regularly. You can use a tool like RescueTime or Forest to help you track and manage your time and focus on your most important tasks. You can also use a tool like Daylio or Reflectly to help you track and analyze your mood, energy, and productivity levels.

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5 Adjust and optimize your daily routine as needed

Your daily routine is not set in stone. You may need to adjust and optimize it as your goals, priorities, circumstances, or preferences change. You can use a tool like ATracker or TimeTune to help you experiment with different routines and find the best fit for you. You can also use a tool like Evernote or Notion to help you capture and organize your ideas, feedback, and insights.

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6 Find inspiration and support from others

Creating and managing a daily routine can be challenging at times. You may need some inspiration and support from others who share your goals or challenges. You can use a tool like Productive or HabitShare to help you join or create a community of like-minded people who can motivate and encourage you. You can also use a tool like Blinkist or TED to help you learn from experts and leaders who can offer valuable advice and insights.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are some of the best tools and apps for creating and managing a daily routine?

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1 Identify your goals and priorities

2 Choose a suitable planner or calendar

3 Establish a consistent morning and evening routine

4 Track and review your progress and performance

5 Adjust and optimize your daily routine as needed

6 Find inspiration and support from others

7 Here’s what else to consider

Professional Organizing

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