POPULATION MEDICINE INSTRUCTIONS TO AUTHORS
Manuscript Types and formatting
Population Medicine considers the following types of articles:
• Research Papers – reports of data from original research or secondary dataset analyses.
• Review Papers – comprehensive, authoritative, reviews within the journal’s scope. These include both systematic
reviews and narrative reviews.
• Short Reports – brief reports of data from original research.
• Policy Case Studies – brief articles on policy development at a regional or national level.
• Study Protocols – articles describing a research protocol of a study.
• Methodology Papers – papers that present different methodological approaches that can be used to investigate problems
in a relevant scientific field and to encourage innovation.
• Methodology Papers – papers that present different methodological approaches that can be used to investigate problems
in a relevant scientific field and to encourage innovation.
• Letters to the Editor – a response to authors of an original publication, or a very small article that may be relevant to
readers.
• Editorials – articles written by the Editorial Board or by invited experts on a specific topic.
Research Papers
Articles reporting research may be full length or brief reports. These should report original research findings within the journal’s
scope. Papers should generally be a maximum of 4000 words in length, excluding tables, references, and abstract and key
points of the article, whilst it is recommended that the number of references should not exceed 36.
Review Papers
Comprehensive, authoritative, reviews within the journal’s scope. There are two types of review papers:
- systematic review papers: respond to a specific research question, accrue from criterion-based selection of sources, include
a quantitative synthesis and a statistical method (meta-analysis), and should adhere to PRISMA guidelines. Guidelines used for
abstracting data and assessing data quality and validity should be noted in methods section.
- narrative review papers: the research question may be broad, and the scope of this review is to discuss a specific topic. This
type of review does not necessarily include a methodological approach and its synthesis is usually qualitative. Narrative reviews
should include details regarding data sources used, keywords applied, time restrictions and study types selected.
All review papers should be generally less than 6000 words, excluding abstract, tables, figures and references. References
should not exceed 50, unless the topic has an extensive evidence base. Conclusion of the reviews should be specific and stem
from the findings.
Short Reports
Brief reports of data from original research. Short reports are shorter versions of original articles, may include one table or
figure, should not exceed 1500 words, and it is recommended that the number of references should not exceed 15. Short reports
are suitable for the presentation of research that extends previously published research, including the reporting of additional
evidence and confirmatory results in other settings, as well as negative results. Authors must clearly acknowledge any work
upon which they are building, both published and unpublished.
Study Protocols
Articles describing a research protocol of a study. This article type can be for proposed or for ongoing research and should
contain the background, research hypothesis, rationale a detailed methodology of the study. The SPIRIT 2013 Checklist
guidelines ideally should be applied. Study protocols submitted for publication must have received ethics approval. Protocols of
randomized trials should follow the CONSORT guidelines and must have a trial registration number, while observational studies
should follow STROBE guidelines.
Methodology Papers
Methodology Papers will present different methodological approaches that can be used to investigate problems in a relevant
scientific field and to encourage innovation. It is suggested that case studies or practical examples, which can be existing ones,
are included to demonstrate the consistency and applicability of the methodology.
Methodology papers should be generally less than 6000 words, excluding abstract, tables, figures and references. References
should not exceed 50.
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POPULATION MEDICINE INSTRUCTIONS TO AUTHORS
Letters to the editor
A letter to the Editor is a brief report that is within the journal’s scope and of particular interest to the community, but not suitable
as a standard research article. A maximum of ten articles may be included in the references. Letters to the Editor may be edited
for clarity or length and may be subject to peer review at the Editors’ discretion. Letters intended for publication should be a
maximum of 500 words, contain 10 references, and up to one table or figure. These rules apply for research letters, and letters
that respond to articles published in the journal. Letters to the editor are subject to editorial editing so as to streamline the article
with the journal’s style. Corrections to published articles are also published as a letter and linked to the corrected version of the
article.
Editorials
Editorials are written by the Editorial Board or by invited topic experts, space and may reflect on current articles within Population
Medicine.
Manuscript Formatting
We support the use of Checklists during manuscript preparation. Checklists are available for a number of study designs,
including:
· randomized trials (CONSORT),
· systematic reviews (PRISMA),
· observational studies (STROBE),
· meta-analyses of observational studies (MOOSE) and
· qualitative studies (RATS).
Text Formatting
All manuscripts should be submitted in a Word format, they should be single column and 1.5 spaced. Margins should be one
inch (2.5 cm) at the top, bottom and sides of the page. Font size should be 11-pt or 12-pt, standard font in ‘Arial’ or ‘Times New
Roman’. Manuscripts should be formatted in full justified paragraphs and headings should be left-aligned. Maths should be
editable text.
Title Page
The Title page should list the title of the article and suggestions for a short running title of no more than 60 characters (including
spaces). Also include the authors names, affiliations and contact details including email address for the corresponding author.
Affiliations should contain each author’s department, institution (institute, university), city, country.
The Title of the article should be clear, concise and highlighting the research topic. It should not include rhetorical questions,
literary language, quotations and special symbols. Authors cannot change the title of their article once it is accepted for
publication.
Abstract
Authors are asked to supply a structured abstract of 250 words. For research articles, systematic reviews and brief reports, the
abstract is limited to 250 words and should be structured as follows: Introduction, Methods, Results, and Conclusions. Abstracts
for narrative reviews, study protocols and methodology papers are unstructured. Letters do not have an abstract.
Keywords
Include up to six keywords that describe your paper for indexing and for web searches of your manuscript.
Main Text
Research Papers, Systematic Review Papers and Short Reports sections are: Introduction, Methods, Results, Discussion, and
Conclusions. Narrative Review Papers are not necessarily structured. It is suggested though to include the sections Introduction,
Developments and Conclusion. Study Protocols consist of Introduction, Methods, Discussion, and Conclusions. Methodology
Papers should consist of Introduction, Methodological approach, Case studies or practical examples, Discussion, Conclusions.
Use the guidelines below to structure these sections:
1. A short introduction which should end with the study’s aims. The introduction should state clearly the objective of the
paper as well as the context of the research or analysis.
2. A methods section which should describe the study design, setting, participants, measures, variables and statistical
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analysis performed. This section should also include information on the study’s ethics approval.
3. A results section, which should describe the study’s main findings and highlight important aspects that are presented
within the tables.
4. A discussion section, which should include a discussion of the study’s main findings, comparisons with other studies,
potential policy implications, the study’s strengths and limitations.
5. A conclusions section, which should be short, concise and based on the results of the current study. General conclusions
that do not stem from the manuscript’s results should be avoided.
Declaration of Interests
Declare any competing interests for each author. The Population Medicine adheres to the International Committee of Medical
Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical
Journals. The author names on the ICMJE forms should be identical to the names in the manuscript. The ICMJE Conflict of
Interest form is used by all European Publishing journals.
Funding
All sources of funding for the research reported should be declared. The role of the funding body in the design of the study and
collection, analysis, and interpretation of data and in writing the manuscript should be declared. The sentence should begin:
“This work was supported by”. Proposal numbers should be complete and accurate and provided in parentheses as follows:
“(grant number xxxx)”
Acknowledgements
This section is for acknowledging individuals and institutions whose support the authors wish to mention (it is not compulsory).
Please acknowledge anyone who contributed towards the article who does not meet the criteria for authorship including anyone
who provided professional writing services or materials.
Authors’ contributions
The individual contributions of authors to the manuscript should be specified in this section. Guidance and criteria for authorship
can be found in our editorial policies. The authors have the option to give a brief outline of their contribution. Please use initials
to refer to each author’s contribution in this section.
Group authorship (for manuscripts involving a collaboration group): If you would like the names of the individual members of a
collaboration Group to be searchable through their individual PubMed records, please ensure that the title of the collaboration
Group is included on the title page and in the submission system and also include collaborating author names as the last
paragraph of the “Acknowledgements” section. Please add authors in the format First Name, Middle initial(s) (optional), Last
Name. You can add institution or country information for each author if you wish, but this should be consistent across all authors.
Tables, Figures and Supplementary material
Tables and Figures should be placed at the end of the manuscript and be numbered sequentially in order of appearance in the
text. However authors should ensure that every table or figure is referred to in the body of the text. Each table or figure should
be accompanied by a short, descriptive title that includes the place, year and sample size and in the footnote should define
any acronyms, abbreviations or symbols used, statistical methods applied and any other information needed so that the table
or figure may stand alone. Superscripts used to refer to table footnotes should be lowercase alphabetical symbols. Captions
should be given separately above the tables or figures. Numbers in the table should not contain commas, and numbers less
than unity should have a zero in front of the decimal point. Decimal numbers should be represented with the use of a full stop.
The number of actual tables (no sub-tables) that an article can contain should not exceed five. However, they have to be of value
as determined by peer review. Extra tables can be included in the Supplementary material. The content of the tables should be
such that the data are of sufficient resolution for comfortable reading. Tables should be submitted in their original Word format
(not via Excel), and they should be legible. Horizontal lines should be used. Do not create a table or lines using only tabs or
spaces to create columns. Tables should not duplicate material contained in the main text.
The number of figures should not exceed four. Extra figures can be included in the Supplementary material. Figures can be
submitted in greyscale, black or white or in color as the journal is published online. Figures are subject to graphical editing by
the typesetter software the journal and hence should be provided in an editable form. The journal prefers that figures (pie, bar,
histogramme) be created in Excel. Do not embed a figure file as a picture into Excel or Word, but submit them as individual files
in HD or editable graphic files. The data of figures should be attached in a Word format. Size the figure to the column or page
width of the journal, and set the resolution at 300 dpi or greater. Figures containing a large amount of text, particularly flow
diagrams, should be send in an editable form.
Supplementary material should be submitted as a single file that includes all the supplementary material (figures, tables,
questionnaires, etc.). If the authors wish to change the Supplementary file they would need to resend it corrected, as a final
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POPULATION MEDICINE INSTRUCTIONS TO AUTHORS
version before publication. The authors should be aware that supplementary files are not proofread or corrected by the
production team.
References
These must be numbered sequentially, as they first appear in the text. They should be within square brackets without spaces
before or afterwards. Where more than one reference is cited, these should be separated by a comma, for example, [1, 12,
16], while for a continuous sequence of numbers, give the first and last number of the sequence separated by a hyphen, for
example, [4-7]. The Reference list should thus be sequentially numbered using plain text (i.e. without the use of footnote or
endnote etc). Please check the reference list and ensure that there is no duplication of references. A maximum of 36 references
is suggested for research articles.
Article citations
These follow the AMA format.
Journal articles in Print
Citation format:
Authors. Title. Journal name. Year;Volume number(issue number):initial-final page.
(Note: Use et al. instead of names after the 6th author)
Example:
Kjellstrom T, Lemke B, Otto M. Climate conditions, workplace heat and occupational health in South-East Asia in the context of
climate change. WHO South East Asia J Public Health. 2017;6(2):69-73.
Journal articles Online
All references that are from journal articles must contain a Digital Object Identifier (DOI): A DOI is a unique character string
created to identify a digital object, such as a journal article in an online environment. The DOI is a permanent identifier of all
versions of an article and the DOI for a document remains fixed over the lifetime of the document. The DOI must be included in
the citation.
Citation format:
Authors. Title. Journal name. Year;Volume number(issue number):initial-final page. Doi.
Example:
Ramón E, García-Lausin L, Salgado-Poveda I, Casañas R, Robleda G, Canet O, Pérez-Botella M et al. Midwives’ contribution
to normal childbirth care: Cross-sectional study in public health settings, the MidconBirth Study protocol. Eur J Midwifery.
2017;1(September):4. doi:10.18332/ejm/76820
Books
Citation format:
Authors. Title. Volume number (for more than 1 volume). Edition number. Place of publication: Name of publisher; year of
publication:page numbers.
(Note: Use et al. instead of names after the 6th author)
Example:
Patterson JT. The dread disease: cancer and modern American culture.
Cambridge, MA: Harvard University Press; 1989.
Web links and URLs
All web links and URLs, including links to the authors’ own websites, should be given a reference number, and included in the
reference list, rather than within the text of the manuscript. They should be provided in full, including both the title of the item,
the title of the site and the URL, as well as the date the site was accessed.
Website
Citation format:
Authors. Title. Name of the website. URL. Published date. Updated date. Accessed date.
Example:
Sustainable Development Goals (SDGs). http://www.who.int/sdg/en/. Accessed November 2018.
Report Online
Citation format:
Authors or Institution. Title. URL. Published date. Accessed date.
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Example:
Sustainable Development Goals (SDGs).Towards a global action plan for healthy lives and well-being for all: Uniting to accelerate
progress towards
the health-related SDGs. http://www.who.int/sdg/global-action-plan/Global_Action_Plan_Phase_I.pdf. Published 2018.
Accessed 2018.
Submission
The Population Medicine uses the online system “Editorial System” for manuscript submission, peer review and editorial
handling. Within the submission system the corresponding author will have the ability to upload a cover letter and will also be
able to select pre-identified statements related to the originality of the work, the potential conflicts of interest, authorship and
the role of funding sources in manuscript preparation. Additional information may be requested by the Editorial Board so as to
ensure the integrity and ethics of the manuscript.
Article Processing Charges
In Population Medicine there are no Article Processing Charges (APC) or any related subscription costs, when authors are
from Academia/Non Governmental Organisations. For manuscripts submitted by authors affiliated with an industry (i.e.
Pharmaceutical industry) an APC of 1950 Euro (plus VAT where applicable) is levied.
In addition, if a commercial license is applied (CC BY 4.0 or CC BY-ND 4.0), then a commercial license charge of 1000 E (plus VAT
where applicable) is levied.
Preprints
The journal encourages its authors to submit manuscripts that have been previously published as pre-prints. Authors publishing
in our journals may have shared their work ahead of submission, as well as during the journal’s peer review process on
repositories or preprint servers (such as MedarXiv, PeerJ Preprints etc), as long as the server does not impose restrictions upon
the author’s full copyright and re-use rights. Preprints are not considered prior publication, but it is essential that the preprint
submitted in our journals is not under consideration by any other journal.
In order to make sure that correct attribution is given to the original source (either it is repositories or preprint servers), we
suggest that the preprint is listed within the acknowledgement section of the manuscript.
If the manuscript is accepted for publication, authors are encouraged to link their preprint with the published article, in order
to enable their readers to access the peer-reviewed version. Preprints that undergo a peer review process through Population
Medicine will be published under the same license used for all the articles in the journal. (please visit Open Access tab at http://
www.populationmedicine.eu/Open-Access,295.html for detailed information on the licensing options).
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