CMS: Managing Your Collection Content

11 min read

Manage your CMS (Content Management System) collection content from your site's dashboard or editor. Your collection consists of distinct fields and items, with each item's content stored in its fields. As you work within a table, list, or gallery layout, you can add or edit the fields and field values of your collection items.

In this tutorial we use the default table layout of your collection. Keep in mind that only the list layout is available in single item collections. If you're using sandbox collections, make sure to access them from the CMS in your site's editor.

In this article, learn how to:

Managing your CMS collection content

Access your collection from your site's dashboard or editor to start managing the content.

To manage content in your collection

Go to CMS in your site's dashboard. Alternatively, you can click CMS in your editor, then click Your Collections.
Click the relevant collection.
(Optional) Create a custom collection view for you and site collaborators to use:
1. Click + New View at the top.
2. Enter a name for the collection view and press Enter on your keyboard.

(Optional) Click the Layout drop-down and choose a layout to use:
- Table: View the collection in an editable table with items as rows and fields as columns.
- List: View the collection items in a list where you click to open individual items to edit their field values.
- Gallery: View the items in a gallery where you click to open individual items to edit their field values.

Choose what you want to do:

Manage the collection fields

Add, edit, or select items

Sort the items automatically

Filter the items by field value

Mirror the item order on your live site

More actions

FAQs

Click the questions below for answers to common questions about managing collection content.

What content can I store in each field type?

The field type you select determines what kind of content you can store in it. Choose from the following supported field types:

Text: Store plain text for use with titles, descriptions, and other text-based content.
Image: Store image files such as JPG, PNG, and GIF file types.
Tip: You can add images to fields by pasting their image URLs in the fields.
Media Gallery: Store multiple images or videos in each field.
Boolean: Store binary "true" or "false" values that appear as checkboxes in the collection fields.
Number: Store numerical data for various purposes (e.g. quantity, price, dimensions).
Date: Store date and optional time values associated with content items.
Time: Store time information for associated items independently of the date.
Rich Content: Create and manage content with rich text formatting, media embeds, and other advanced features directly in your CMS.
Rich Text: Create and manage text using formatting options, directly in your CMS.
Reference: Create a relationship between content items by referencing another content item.
Multi-Reference: Create many relationships between content items by referencing multiple other content items. Those references can also be linked to multiple sources.
URL: Store web addresses for use with creating hyperlinks and navigational links. You can use the following formats only: http://, https://, ftp://, mailto:, sms:, tel:
Note: Web addresses must be in the format http:// or https://. Entries that start with www. are automatically converted to http://.
Document: Store single document files for each item such as PDFs, CSVs, and more.
Tip: You can add documents to fields by pasting their document URLs in the fields.
Multi Document: Store multiple document files for each item. You can also add multiple documents to fields by pasting their URLs in the fields.
Video: Store single video files for each item using file types such as AVI, MPEG, MOV and more.
Audio: Store single audio files for each item using file types such as MP3, WAV, FLAC, and more.
Address: Store structured data for physical addresses such as street names, city, state/province, postal code, and country.
Tags: Manage and categorize content items using keywords or descriptive labels.
Array: Input and manage multiple values within a single field. You can use the array field type to handle a collection of related data, such as a list of options, tags, or other sets of related values.
Object: Manage complex and structured data using custom objects or data structures. You can use the object field type to store and organize multiple related pieces of data as a single unit.