Record a meeting in Microsoft Teams
Record Teams meetings to reference later or share with others. Meeting recordings capture audio, video, and screen sharing activity, and can be shared securely across your organization.
In this article
Start recording
In a Teams meeting, one person can record at a time. When you start recording a meeting, everyone will be notified automatically. You can also turn on live transcriptions and view them during the meeting.
To start a meeting recording:
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Start or join the meeting.
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In your meeting controls, select More actions
Notes: Meeting recordings won't capture:
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More than four peoples' video streams at once
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Whiteboards and annotations
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Shared notes
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Content shared by apps
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Videos or animations embedded in PowerPoint Live presentations
Stop recording
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In the meeting controls, select More actions
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Choose one of the following:
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Stop recording to stop the recording and live transcription.
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Stop transcription to stop the live transcription only. The recording will continue until you select Stop recording.
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Important:
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Teams meeting recordings are no longer saved to Microsoft Stream. All recordings are now saved to OneDrive for Business.
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If your organization still uses Stream, please note:
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After a recording stops, it's processed and saved to Stream. Then, it's ready to play.
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When a recording is available, the meeting organizer will receive an email. The recording will appear in the meeting chat or channel.
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If an admin has set a company policy for saving to Stream, accept it before recording.
Find recordings
Recordings are available in different places depending on the type of meeting.
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The recording is processed and saved in the meeting organizer's OneDrive for Business.
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The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).
Note: For now, guests and external attendees can view the recording only if it's explicitly shared with them.
Who can start or stop a recording?
Anyone who meets the following criteria can start or stop a recording if the meeting organizer has their cloud recording policy setting turned on:
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Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.
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Has recording enabled by an IT admin.
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Isn't a guest or from another organization.
The organizer doesn't need to be present.
|
Type of user |
Can start recording? |
Can stop recording? |
|---|---|---|
|
Meeting organizer |
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Person from same org |
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|
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Person from another org or company |
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Guest |
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Anonymous |
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|
Notes:
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Recording continues even if the person who started the recording leaves the meeting.
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The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording stops after four hours.
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If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.
Choose who can record and transcribe
With Teams Premium, meeting organizers can easily manage who can record when scheduling Teams meetings. There are two options for who can record a meeting: organizers and co-organizers, or organizers and presenters.
See Roles in a Teams meeting for details about selecting presenters and changing someone's role before and during a meeting.
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In Teams, go to your Calendar
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Select New meeting.
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Add people to the meeting.
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In the meeting invitation, select More options.
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Set meeting participants as presenters and co-organizers, as necessary.
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Go to Recording & transcript
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Next to Who can record and transcribe, select an option from the dropdown menu. This option isn't available if the meeting is set to record automatically.
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Select Save.
Note: Teams Premium is an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. To get access to this license, contact your IT admin.
Manage the expiration of a meeting recording
Your admin settings determine a recording's expiration. If your recording is set to expire, you'll see a message indicating that when the recording pops into the meeting chat after the meeting ends.
To change the expiration of a meeting recording:
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Go to your Teams calendar.
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Select the past meeting to open the meeting details.
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Select the Recap tab.
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Open the recording in your browser.
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Beneath the video, select the expiration countdown.
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Change the expiration by selecting a timeframe from the dropdown menu. You can also choose No expiration if you don't want it to be deleted.
Notes:
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The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don't worry—if you've selected No expiration, it won't expire.
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The owner of the recording will get an email when it expires. At that point, they'll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.
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Watching the recording won't affect the expiration date.
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More info for admins can be found here.
Privacy
All meeting participants will receive a notification in their Teams desktop, web, or mobile app as soon as a meeting recording starts.
Depending on your region, you may need everyone's permission before you can record them. For more information, see the Microsoft Privacy Statement.
The meeting organizer automatically owns the recording. By default, only meeting organizers and co-organizers can download or delete the recording.
|
Type of recording |
Permission to view |
Permission to download |
|---|---|---|
|
Channel meeting |
Team |
User with view permission |
|
Private meeting |
Invited and attended users (chat members) |
User with view permission |
|
Group call |
Chat members |
User with view permission |
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One-to-one call |
Chat members |
User with view permission |
|
One-to-one PSTN call |
Teams user |
Teams user |
Troubleshoot recordings
If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:
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Both the meeting organizer and recorder must have one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.
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An IT admin must provide a recording license to both the meeting organizer and the recorder.
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Guests or federated users can't record meetings or calls.
Start, stop, and view meeting recordings in Teams mobile app.
For the best meeting recording and video experiences, download the latest version of Teams on your mobile device.
Start a meeting recording
To start recording, select More options
Everyone in the meeting will be notified that recording has started.
Stop a meeting recording
To stop recording, select More options
The recording will be processed and saved to Microsoft Stream. Then, it'll be ready to play.
View a meeting recording
Meeting recording will appear up in the meeting chat—or in the channel, if you’re meeting in a channel.
You can also find a meeting recording by opening the past meeting's details in your Teams calendar.
Important:
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Teams meeting recordings are no longer saved to Microsoft Stream. All recordings are now saved to OneDrive for Business.
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If your organization still uses Stream, please note:
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After a recording stops, it's processed and saved to Stream. Then, it's ready to play.
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When a recording is available, the meeting organizer will receive an email. The recording will appear in the meeting chat or channel.
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If an admin has set a company policy for saving to Stream, accept it before recording.
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