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What is Office Software?
Office software is a suite of applications combined together for use by knowledge workers in a company. These office tools simplify their processes and tasks and enhances their productivity. Office software is also known as office productivity software and office application suite. A typical office software suite consists of applications like a word processor, spreadsheet, email, presentation, database, collaboration, note-taking, and other related software. You can install these office tools in the suite separately and all applications in the suite are normally interoperable with each other. Start by checking our leader PandaDoc, and other recommended solutions in this category.
How was this ranking made?
List of Top 12 Office Software
Order by:
Sponsored
- Sponsored
- Score
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1. PandaDoc
Our score: 9.2 User satisfaction: 95%This cloud-based document management application fully supports paperless operations. It offers standard and advanced features such as document building, file-sharing, multiple document format support (PDF, Word Documents, etc.), and more. It is also equipped with electronic signature technology.
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2. Oneflow
Our score: 8.6 User satisfaction: 98%Through Oneflow, sales teams can create responsive, interactive sales proposals and contracts that clients can sign digitally. Live editing ensures that all parties are on the same page during negotiations. Plus, contract analytics help managers keep close track of individual and team performance.
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3. ContractZen
Our score: 8.5 User satisfaction: 97%A popular governance solution developed to help companies in their contract management and document management processes. Organizations use ContractZen for secure contract management, entity management, e-signature, virtual data rooms with a powerful search engine, and board meeting management.
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4. Qoppa PDF Studio
Our score: 8.5 User satisfaction: 100%At a third of the price of other PDF editors, Qoppa PDF Studio offers an extensive set of features for creating, editing, and annotating PDFs. Users can also protect PDF documents through passwords, encryption, and user permissions to prevent unauthorized access.
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5. Filecamp
Our score: 8.6 User satisfaction: 96%A cloud-based digital asset management (DAM) platform that allows users to access, share, and collaborate on files anytime, from any location, and on any computer or mobile device. Teams can save time searching for files, accessing the latest file versions, among others.
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6. G Suite
Our score: 9.9 User satisfaction: 98%An enterprise productivity suite provided by Google Cloud that consists of popular cloud applications, G Suite enables dispersed workers to collaborate effectively and efficiently even within documents, spreadsheets, presentations, calendars, and more. Organizations can store important files and documents on the cloud and share them with employees.
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7. iWork
Our score: 9.7 User satisfaction: 100%A simple suite of desktop and mobile office productivity applications from Apple Inc. that allows Mac and iOS device users to effortlessly create and enhance sensational-looking documents. collaborate on documents in real time, design beautiful spreadsheets, and come up with stunning presentations.
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8. Fill
Our score: 8.8 User satisfaction: 97%An all-in-one contract management software that helps individuals and businesses create, send, and track documents online. Fill lets you import documents or use built-in templates, customize fields, assign signers, and set up automation to streamline workflows.
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9. Encyro
Our score: 8.8 User satisfaction: 96%A multipurpose tool that allows for email encryption, e-signature collection, and secure file-sharing. The platform also helps tax preparers comply with IRS requirements through SMS- and knowledge-based authentication.
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10. Vitrium Security
Our score: 8.5 User satisfaction: 100%Vitrium Security is ideal for digital content publishers. It offers military-grade content protection with powerful data encryption and user and access control to protect your revenue-generating content against illegal access and distribution. Further security measures you can add include expiration dates, browser limitations, offline access, and more.
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11. OfficeSuite
Our score: 8.4 User satisfaction: 90%A multi-platform document creation and editing software with support for popular and common formats, OfficeSuite can run on Windows PC, Android, iPhone, and iPad devices with synchronization capability to update documents across different platforms.
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12. LibreOffice
Our score: 9.3 User satisfaction: 97%A free, open source, and extensible office suite built based on OpenOffice, helping households, governnment organizations, and charities around the world create and edit all types of documents faster and smarter.
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Table of contents
Industry Report - Office Software for 2022
CloudRank™ system is a unique algorithm that our research team uses to evaluate Office Software solutions in a detailed and accurate way. The Spring 2022 edition of the ranking was prepared by Nestor Gilbert, our leading expert in the field of Office Software, who has authored 1380+ product reviews in this category. The goal of CloudRank™ is to present an unbiased, multi-layered perspective on Office Software, considering a wide range of metrics and factors, and educating potential customers about both opportunities and challenges associated with each piece of software.
In order to achieve full objectivity the position in our CloudRank™ is based on:
- Expert Score: which involves extensive analysis by our internal team which carefully examined all key elements of each software and testing it in real-life situations
- User Score: which involves an aggregated opinion of actual users of each product whose identity was properly verified
- Market Position: which involves general recognition of a given vendor on the market and reflects its overall popularity and reach
What do the tiers in CloudRank™ mean?
We’ve calculated a score for each product based on the average experience shared by our users in their product reviews and arranged the list in three tiers. You can see the methodology below on how the calculations were made.
- Leaders: those with a User Score of 8 or higher; this tier includes products that are currently leaders on the market and are appreciated by both experts and actual users. They always represent the best of what the Office Software market has to offer and are all worth trying out if you’re looking for a reliable solution.
- Contenders: those with a User Score between 7.2 and 8; this tier includes high-quality products that still have some minor drawbacks that prevent them from becoming leaders on the market. They always represent well-designed tools that, over time, will most likely develop into market leaders as the missing features are added.
- Rising Stars: those with a User Score between 6.4 and 7.2; this tier includes products that have high-potential but still lack some crucial features or services expected from a leading solution. They are products with solid foundations and a vision that makes us eager to see what they will become as their solution improves in the future.
Regardless of their tier, all products included in our CloudRank™ are popular, quality products considered top-performers by our team of experts. Make sure you read a more detailed review of each solution to find one that will work best for your specific needs and budget.
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MARKET POSITION
A score between 1 and 10 based on popularity and market reach of each product.
TOTAL score
A score between 1 and 10 based on the average of our Expert Score and User Score.
How does CloudRank™ work?
Market Position
A score between 1 and 10 based on popularity and market reach of each product.
Total Score
A score between 1 and 10 based on the average of our Expert Score and User Score.
CloudRank™ tier
Based on product's total score.
Rising Star
Contender
Front Runners
20 Most Popular Office Software
Here is a list of all 20 Office Software solutions evaluated with our CloudRank™ analysis. We have compared their features, user satisfaction, market presence and other key factors in an in-depth analysis you can find below:
1. Google Workspace
8.60
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Score:8.60
Score:8.60
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Score:8.47
Score:8.47
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Score:8.28
Score:8.28
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Score:8.14
Score:8.14
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5. Microsoft Word
8.12
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Score:8.12
Score:8.12
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Score:8.12
Score:8.12
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Score:8.12
Score:8.12
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Score:7.82
Score:7.82
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9. WordPerfect Office X8
7.37
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Score:7.37
Score:7.37
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10. Zoho Workplace
7.35
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Score:7.35
Score:7.35
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11. PDF Reader Pro
7.35
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Score:7.35
Score:7.35
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12. OfficeSuite
7.29
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Score:7.29
Score:7.29
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13. Apache OpenOffice
7.26
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Score:7.26
Score:7.26
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14. Hancom Office
7.00
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Score:7.00
Score:7.00
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15. LibreOffice
6.98
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Score:6.98
Score:6.98
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16. Polaris Office 2017
6.97
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Score:6.97
Score:6.97
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Score:6.63
Score:6.63
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Score:6.46
Score:6.46
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Score:6.36
Score:6.36
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20. Calligra Suite
6.24
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Score:6.24
Score:6.24
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Our report covered 20 most popular products from the Office Software category. We’ve analyzed their features, performance, integration, customer support, pricing, and several other key buying factors and combined it with feedback from user reviews to come up with the current list of best solutions:
- 2022 Office Software Leaders: Google Workspace, Office 365, Google Docs, PandaDoc, WPS Office, iWork, OnlyOffice
- 2022 Office Software Contenders: Microsoft Word, WordPerfect Office X8, PDF Reader Pro, OfficeSuite, Apache OpenOffice, LibreOffice
- 2022 Office Software Rising Stars: Zoho Workplace, Hancom Office, Polaris Office 2017, AbiWord, Etherpad, NeoOffice
Google is the world’s leading search engine that also offers a slew of SaaS and other tech products to its consumer base. Founded in 1998 by Larry Page and Sergey Brin, it has continued to rise in popularity due to its ability to produce a string of searches in a millisecond. The company has various offices around the globe including England, India, Australia, the Philippines, and the US, to name a few. Currently, Google is generating an annual income of approximately $257 billion and is the world’s number one most visited website.
One of its products Google Workspace, formerly called G Suite, is an office software that deals with cloud computing, productivity, and collaboration. Google Workspace was first launched in 2006 and has only included a limited amount of Google products such as Gmail, Google Talk, Google Calendar, and the Google Page Creator. Throughout the years, Google has continuously developed other software to add to its arsenal, thus producing Google Workspace, which comes with Gmail, Chat, Meet, Calendar; Drive for storage; Docs, Sheets, Slides, Forms, and Sites for collaboration; and an Admin panel and Vault for managing users and the services.
This product is one of the most sought-after SaaS software because of its freemium scheme. Gmail users can use other products in the suite such as Docs, Drive, Sheets, Slides, and more without paying a single cent. To make things even better, Drive, its dedicated product for cloud storage and sharing, provides tons of data that its users can consume. Moreover, it can be seamlessly integrated with other third-party platforms which eliminate the burden of uprooting your entire business’ architecture just to fit a new product into its ecosystem.
Most users of Office Software solutions confirm that in most cases these tools allow them to reach the following business goals:
- It is a complete suite of applications. [ 86.0% of users ]
- It is easy to use. [ 85.0% of users ]
- It offers business collaboration tools. [ 87.8% of users ]
- It simplifies file sharing. [ 87.9% of users ]
- Its vendor provides online support. [ 84.0% of users ]
How did we select products for this Office Software report?
The Spring 2022 version of the report includes a total of 20 Office Software products that were compared and analyzed by our team. We selected them based on the following factors:
- Popularity of a given brand in the SaaS market (based on our own market research)
- How popular a given brand is among FinancesOnline users (based on number of mothly readers for each review page)
- Availability of statistical data generated from user reviews of a particular product (we excluded products with not enough data to draw meaningful conclusions)
- The current listing reflects the state of our database and research as of May 2022. An updated version of the report will be released quarterly to keep data fresh and incorporate information about shifts and changing trends in the market.
What are the current Office Software trends?
Heightened Security
Due to the ensuing pandemic, remote work has never been more relevant than it is today. Companies of all sizes are clamoring to adjust to the new normal by adopting remote work setups for their workforce with the help of various remote office software. Thus, heightened security is needed to ensure the protection of sensitive company data and other content, especially for those who are using office software.
Frequency of Employee Collaboration in the Workplace
Source: UCToday (2019)
Designed byCloud-sharing Will Continue
File sharing is one of the most common things that occur in any type of workplace environment. As such, one of the solutions that has become a buzzword in the last decade and this one is cloud-sharing wherein files and data, no matter the amount, is easily shared and transferred between teams. In office software, we will now see a rise of integrated cloud apps within the solution or as part of its product suite to ensure tip-top for a much more efficient collaboration.
Source: Gartner; AT&T
BYOD Implementation
A recent study found out that 45% of companies worldwide are now looking into putting a stop to providing their employees with company-issued mobile devices. Based on this number, we can safely conclude that bring-your-own-devices implementation is the next big trend. With the help of mobile device management software, team leaders and project managers can easily roll out their preferred office software across all devices, even the BYODs, and periodically update it on a global policy level.
Office software is a suite of applications and tools intended to boost the productivity of a company’s employees. There are a number of good office software suites offered today. So, how do you do informed comparisons to zoom in on the best office tools for your needs? We help you in this task with this guide that educates you on the top features of the best office software suites in the market.
Get to know each product with free trial
A smart way to begin your search is to sign up for the free trial or demo of popular programs. Leading office software providers offer this convenience to enable you to familiarize yourself with suite’s key features and do a general comparison with other platforms. We recommend you check out OnlyOffice, Google Docs, WordPerfect Office X8, Office 365, and iWork. These suites have received high ratings and rankings in our office software reviews.
Targeted Businesses
Office tools are helpful for small businesses, large corporations, home users, students, hobbyists, individuals, and diverse other users.
Examples of Office Software
- OnlyOffice: A feature-packed, cloud-based office productivity suite. It offers the core tools of online document editor and project management, document management, and CRM applications. Plus, it supports a range of formats including DOC, TXT, HTML, PDF, CSV, and DOCX among others. Other useful applications in the suite are a project time tracker, milestones, and an email aggregator.
- Google Docs: An online word processing tool by Google. It is a great choice for people who are unable to use a desktop word processor. This dynamic application can be utilized for personal and business tasks. The best part is Google Docs facilitates effortless collaboration between users as it is cloud-based. All documents are saved in the cloud and you can simply share the link to a file to enable other people to access and edit it.
- WordPerfect Office X8: A popular office suite for academics, business professionals, and other users. This Corel product offers new and enhanced tools and features to help companies smoothen and streamline their workflows. The software provides templates and support for a range of file types. Another advantage is you can create, edit, and share PDF files at no extra cost.
- Office 365: An office software suite by Microsoft that allows you to create, collaborate, and communicate easily to get work done efficiently. It includes popular Microsoft tools such as Word, PowerPoint, Excel, Outlook, OneDrive, and OneNote as well as Access and Publisher on your PC. Office 365 subscription provides you access to the latest desktop and online versions of Office apps as well as updates as they happen. The suite is available for your use on your desktop, tablet, and phone.
- iWork: An office suite created by Apple for its iOS and macOS operating systems. It can also be used cross-platform via the iCloud website. iWork includes a spreadsheet tool named Numbers, a desktop publishing and word processing application named Pages, and a presentation program named Keynote. Its highlights are a simple user interface, robust touchscreen support, and in-built links with Apple’s iPhoto and Aperture image management tools as well as with the iCloud document-hosting platform.
Types of Office Software
Office software is also called office productivity software and application software. An office software suite includes the following programs:
- Word processor
- Spreadsheet
- Presentation/slide show
- Email client /contact management/calendar
- Database management
- Desktop publisher
- Drawing/graphics software
- Math/formula editor/equation editor
- Personal organizer/note program
- Project management
- Diagramming/brainstorming
Key Features of Office Software
- Support for a range of formats. Office software typically supports numerous formats including DOC, DOCX, TXT, HTML, CSV, and PDF among others.
- CRM capabilities. These help you to manage and control your customer relations initiatives and business processes, track sales, and evaluate the success of deals and partnerships.
- Online document editor. Most editors are compatible with OpenDocument and MS Office formats.
- Collaboration tools. These include version control, tracking changes, commenting, integrated chat, co-editing mode and more.
- Spreadsheet application. You can create and edit spreadsheets using formats such as .xls, .ods, .csv etc. Plus, you can add pivot tables, images, and charts to your spreadsheets.
- Desktop and mobile apps. These allow you to edit files offline and access them on the go.
- Inking features. These are new features such as ink replay, tilt effects, and pressure sensitivity that enable you to work more naturally.
- Enhancing features. Use improvement features such as charts and formulas to make data analysis in Excel more robust. Add polish to your PowerPoint presentations with visual animation tools.
Benefits of Office Software
- Easy to use. Office software is easy to understand and use. It offers all the tools you need for business and personal use. If you face issues, you can get assistance from the help files embedded in the programs.
- Complete suite. Office software suites are complete and you can do a range of tasks with the applications. For instance, you can use the word processor to write letters to clients, use the publishing application to create business brochures, and the spreadsheet to maintain your client database.
- Most companies can utilize it. Nearly all businesses can use office software. For example, a pet groomer can utilize the publishing tool to create fliers and ads to post in high-profile spots around town. Large corporations can use the word processor for internal publications and memos.
- Online support from the vendor. Office software vendors provide online support to users who can visit the support website to troubleshoot issues themselves and also avail automatic updates to keep their software free of bugs and problems.
- Online tutorials and forums. There are many online tutorial sites that you can consult for help on popular office suites such as MS Office. Plus, there are many community forum sites where you can contact other users for help with the software.
Latest Trends
Inclusion of new features and enhancements. Office software vendors are constantly adding new features and enhancements to their programs to make them more useful and effective. For instance, MS Office 2019 will include new IT and user capabilities for users who still have not adopted the cloud. The suite will unveil new functionalities that add more power to popular programs such as Excel and PowerPoint. In addition, server improvements will include updates to IT security, usability, and manageability.
Growing popularity of online office software. Online office software suites like Office 365 are becoming popular as they offer many advantages over conventional software. Some of the benefits are anytime, anywhere access on any internet-ready device, automatic updates and addition of new features, and effortless cloud collaboration with other users across multiple devices and locations. Finally, your data is stored securely on a remote server which means you need not worry about system crashes.
Potential Issues
How to get help. While using office software, you may get stuck and need assistance. Most toolsets offer inbuilt help. For instance, on MS Office simply press F1 or click on the ‘?’ symbol placed in the upper right corner of Office programs to open the help library.
How to detect and resolve issues. Don’t panic if your office software program does not launch or crashes. You can get help from the diagnostics tool to detect and resolve issues. For example, MS Office includes the MS Diagnostics tool that runs tests on Office applications, identifies issues, and provides repair solutions too.
List of Office Software Companies
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Things to consider when you invest in a SaaS
Selecting a an appropriate SaaS solution from the numerous good quality platforms out there can be a difficult task. To assist you, we have prepared this quick briefing. Find out if the SaaS provider offers the following benefits:
Reduced Cost: Most SaaS apps are pay as you go, and you don’t have to worry about additional investments for system maintenance or IT resources, upfront licensing fees, or in-house IT employees.
Fast Set-up Time and Minimized Risk: You should be able to deploy the SaaS solution quickly and easily. Make use of the free trial to learn if the system fits your needs. If you pick a wrong system, you can bail out easily with minimum losses.
Customization and Integration: Choose a vendor that offers a wide range of software packages and modules. You should be able to pay only for the features you use to meet the current requirements of your organization.
Security and Control: The platform should provide robust security. Pick a provider whose databanks are more secure than those in your office to maximize the advantages.
The Infrastructure: The provider should offer the needed infrastructure so that you need not host anything in-house or need the help of internal IT resources.
Web Access: Your staff members should be able to access data anywhere, anytime. To help them be productive on the go, choose a vendor that offers mobile apps that are compatible with popular operating systems.
Consider all the six important elements mentioned above to pick the right program for your needs.
Frequently asked questions about Office Software
What is the best office software?
The best office software is G Suite. As part of the comprehensive Google Cloud services, it allows distributed teams to collaborate more efficiently and effectively. With G Suite, they can work on the same document, spreadsheet, or presentation at the same time without having to worry about overwriting data or information. Team or organization calendars also sync in real-time.
Moreover, users can also utilize G Suite for storing files on the cloud. This makes it easier and faster for members of the organizations to access and share files and documents and materials. G Suite also allows users to manage and limit user access. As a result, only those who need and are authorized to view or download the files can do so.
Furthermore, G Suite can host a huge number of files and data, yet it makes it easier for users to find the one that they need through the solution’s efficient Cloud Search and eDiscovery. G Suite is offered in affordable pricing plans and a free trial.
What are the benefits of office software?
There are a number of benefits to using cloud-based office software, including the following:
Ease of use. Office software is designed with usability in mind. Even users who do not have extensive technical knowledge can easily find their way around such software quickly. This results in faster adoption.
Comprehensive functionalities. Office software suites offer all the tools that users and teams typically need for efficient and secure file creation, storage, access, sharing, and collaboration. It allows you to perform a wide range of tasks, including writing business letters, preparing presentation decks, and maintaining a spreadsheet database.
Flexibility and scalability. Almost all businesses, regardless of industry and size, can leverage office software. There are also various pricing packages that suit every business phase and scale. Small businesses that are just beginning to explore their options can also benefit from free office software.
Remote access. Cloud-based office software lets users and team members access files and use its tools wherever and whenever, as long as they have a secure and stable internet connection.
What are the features of office software?
Features of office software vary from one solution to another, but below are the functionalities that they commonly share:
Comprehensive format compatibilities. Most office software solutions support a wide range of document formats. Because of this, users can upload and create numerous types of documents and materials. You can also download files depending on the format you require.
Online editor. Office software lets users edit documents online. The online editor is also compatible with different document formats.
Browser, desktop, and mobile apps. Many office software come with apps for various devices and OS, letting you view, share, and edit files whether you’re on your desk or on the go.
User access management. This type of software will allow you to limit and specify who can view and/or edit files and documents.
Collaboration tools. Some solutions are equipped with collaboration tools such as in-app chat, changes tracking, commenting, and co-editing, among others.
What is the easiest office software to use?
Almost all office software are designed to be easy to use, but below are the top three that stand out when it comes to usability:
- G Suite. An enterprise productivity suite developed by Google, this free platform comes equipped with tools for document, spreadsheet, presentation, and survey creation. It also has great content archiving and eDiscovery option and is widely known for its usability. What is more, according to users, G Suite is very easy to integrate into their workflow.
- OnlyOffice. A cloud-based, integrated platform that supports formats ranging from .doc and .pdf to HTML, .txt, and .csv. Aside from supporting simultaneous editing and providing change tracking features, it also comes with tools like integrated chat and commenting features. With this, teams can easily create and edit documents online together. File sharing is also a breeze.
- Microsoft Office Professional 2016. Much like G Suite, this productivity suite from Microsoft also offers interrelated desktop applications, ranging from documents and spreadsheets to slide presentations. While this platform is available on-premise, users can choose to integrate it with Office Online to share files faster. Lastly, as it comes from a popular family of office apps, users are already familiar with its functions, making adoption and utilization a lot easier.
What is a good free office software?
There are several good free office software that businesses and users can find suitable for their requirements. Among these are the following:
- LibreOffice. As its name implies, LibreOffice is a free and open-source office suite based on the now-defunct OpenOffice. It comes with powerful office tools and extensions that cover everything, from word document creation and spreadsheet management to presentation creation and note-taking. It also comes with a great database management system so archiving documents is quick and easy.
- Apache OpenOffice. Another open-source office suite, Apache OpenOffice can handle complex writing tasks. It also lets users create effective presentations and spreadsheets. Moreover, it comes with advanced tools such as scenario managers, smart connectors, a built-in autocorrect dictionary, and autocomplete options. It can also support natural language formulas for your convenience.
- WPS Office. Known for being one of the best alternatives to Microsoft Office, WPS Office can be used online and offline. It has a complete office suite that provides a text editor, slide presentation generator, a PDF to Word converter, and advanced spreadsheets. Mobile-ready, it also comes with password protection and data recovery options. Premium packages and add-ons are also available.
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