Administrative Assistant Job Posting:
The Administrative Assistant will play a crucial role in ensuring the smooth operation of daily activities for key partners at our reputable law firm.
Key Responsibilities:
-Calendar Management: Efficiently manage and coordinate schedules, appointments, and meetings for key partners, ensuring timely reminders and effective time allocation.
-Correspondence Handling: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, with professionalism and attention to detail.
-Document Preparation: Assist in the preparation, formatting, editing, and proofreading of legal documents, presentations, and reports, ensuring accuracy and adherence to firm standards.
-Client Interaction: Serve as a primary point of contact for clients, providing excellent customer service, responding to inquiries, and directing requests to appropriate parties.
-Translation: Provide translation services for documents and communications, ensuring accuracy and clarity in both English and French (if proficient).
-File Management: Maintain organized electronic and physical filing systems, ensuring efficient retrieval of documents and confidentiality of sensitive information.
-Telephone Management: Answer and direct phone calls in a professional manner, taking messages and handling inquiries as necessary.
-Travel Coordination: Arrange travel logistics, including transportation, accommodation, and itineraries, for key partners and visiting clients as required.
-Meeting Support: Prepare meeting materials, agendas, and minutes, and provide logistical support during meetings, including setting up conference calls and video conferences.
-Administrative Support: Provide general administrative support to key partners, including expense management, data entry, and office supply management.
Job Qualifications:
-Minimum 3-5 Years of Experience: Proven experience in an administrative role, preferably within a legal or professional services environment.
-Fluency in English: Excellent written and verbal communication skills in English, with the ability to convey information clearly and professionally.
-Microsoft Office Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to produce high-quality documents and presentations.
-Professional Demeanor: Presentable appearance, and the ability to maintain confidentiality and discretion in handling sensitive information.
-Organizational Skills: Strong organizational and multitasking abilities, with the capability to prioritize tasks effectively and manage competing deadlines.
-Attention to Detail: Meticulous attention to detail and accuracy in all tasks, with a commitment to maintaining high standards of work.
Please submit your resume and cover letter highlighting your relevant experience and qualifications to [[email protected]]. Only shortlisted candidates will be contacted for interviews.