Executive Team Assistant

SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top pharmaceutical and biotech companies from around the globe that require innovative devices such as auto-injectors or pen injectors to effectively deliver their drugs. Headquartered in Switzerland since late 2018, with sites in Sweden, Taiwan, and the United States.

Job Overview

This role reporting to the Head of CEO Office is responsible to support CHRO, CFO, CLO, and CDTO. The job holder will work closely with the Executive Assistant team members and establish and maintain positive working relationships with function representatives and business leaders globally while ensuring strict confidentiality.

Main Responsibilities

• Manage calendar and schedule of the assigned C-levels
• Manage and process expenses and travel requests
• Complete diary management, arranging and coordinating all internal and external meetings
• Prepare and coordinate meeting materials, agendas, presentations, and minutes
• Consolidate, edit, distribute, and archive executive level documents/ content (presentations, spreadsheets, etc) for the function or key audiences
• Take meeting minutes as per request, e.g. for functional leadership meetings
• Travel and meeting arrangement including schedule and background material preparation
• Plan and coordinate various events (function specific, e.g. leadership meetings, team buildings etc), including vendor selection, designing agenda and taking care of logistics, on-site support during the event, as well handling of follow-ups
• Handling various ad-hoc requests and providing project support as needed
• PR and PO Creation in SAP (Fiori), complete and submit vendor creation forms and processing of invoices

Requirements

Minimum

• 5+ years of experience as Executive Assistant with C-levels / senior leadership roles
• Self-starting, with a high energy level, healthy degree of self-confidence, assertiveness, and sensitivity
• Basic Project Management knowledge is of advantage
• Excellent knowledge of MS Office is a must, particularly proficiency of MS PowerPoint, MS Word and MS Excel (including Worksheets, Graphics, Creating Formulas and performing Data Analysis, Creating Charts, Tables)
• Proactive mind-set with a pragmatic can-do attitude
• Supportive, approachable & strong team player
• Trustworthy, and ability to deal with confidential matters
• Able to work under time pressure and highly flexible
• Fluency in English and German is required
• Preferably a bachelor’s degree with major in Business Administration or equivalent experience

Preferred

• Experienced in working in a global business environment

We Offer

• A company culture based on strong values such as Driving Simplicity, Learning, Improving & Delivering Together, Focusing on our Customers, & Operating with Ethics and Integrity
• A multicultural team and modern working environment; centrally located in Zug
• Various opportunities for personal and professional development within a global, fast-growing organization
• Flexible hours and hybrid working option
• Various arrangements to support your health & welfare, such as well covered pension and insurance plans, employee assistance programs, consumer goods benefits platform, support for sports over lunch, ergonomic working stations & more

Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application including CV and all other relevant documents.

Is this not quite what you are looking for? Further interesting career opportunities can be found on our SHL Career page: www.shl-medical.com/careers

Please note: For this position we do not consider applications from recruitment agencies.