Executive Assistant

McDaniel and Associates Consultants is focused on unraveling the complexities of the energy business. We accomplish this with a strong and diverse team of engineers, geologists, data scientists, and technicians. McDaniel is built from a nearly 70-year history of providing trusted third-party advice and evaluation in the petroleum industry. Today, McDaniel continues to be a global leader in petroleum evaluation, recognized for our technical and business acumen in both domestic and international evaluations in conventional and unconventional reservoirs.

Our clientele primarily consists of upstream petroleum companies, private equity, pension funds, banking institutions, midstream companies, and government agencies. Our firm offers a fast-paced, collaborative environment where individuals are encouraged to take initiative, be innovative, creative, and proud of their work.

About the Job

The Executive Assistant is responsible for providing high-level administrative support to the to the President & CEO of McDaniel, ensuring optimal use of his time and resources.

Key Duties and Responsibilities

· Manage the President & CEO’s calendar, schedule appointments, and coordinate meetings and travel arrangements.

· Provide and coordinate administrative services and assistance for the President & CEO, ensuring confidential, accurate, efficient, and timely support to achieve the objectives.

· Help with the organization and prioritization of the President & CEO’s inbox to ensure key items are addressed in a timely manner.

· Provide support to the Board as directed by the President & CEO, including taking meeting minutes of the board, committee, and special meeting and proactively following up on any action items.

· Prepare and organize reports, presentations, and correspondence for meetings and events.

· Manage the coordination and logistics of both internal and external meetings.

· Maintain a high degree of discretion and confidentiality.

· Anticipate the needs of the executive and proactively address them, including managing priorities and deadlines.

· Assist in organizing and coordinating certain company events, meetings, and conferences.

· Enter expense reports for the President & CEO.

· Work collaboratively with various departments and all levels of staff.

· Other related duties as assigned.

Qualifications/Skills

• Diploma or certificate in administration, business, or a related field
• Minimum five years of Executive Assistant experience is required, ten years or more is considered an asset.
• Advanced Microsoft Office proficiency
• Excellent verbal and written communication skills
• High level of discretion and the ability to handle sensitive information
• Strong organizational and time management skills and administrative skills
• Ability to work independently as well as part of a team

This is a full-time position. Please send your resume, cover letter, and transcripts to [email protected].

We thank you for your interest but only select applicants will be contacted. Thank you.