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Microsoft Access

Microsoft Access

Overview

What is Microsoft Access?

Microsoft Access is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools.

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Pricing

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Microsoft Access

$139.99

On Premise
per PC

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Workflow Builder for Microsoft Access Demo

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Use a File Dialog in Microsoft Access

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Open Source Simple LIMS Software for Small Lab Demo

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Microsoft Access Electronic Signature Capture Database Template

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Microsoft Access Database Tutorial - User form Login Security Demo

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Microsoft Access Project Management Database Template

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Product Details

What is Microsoft Access?

Microsoft Access Video

What is Microsoft Access?

Microsoft Access Competitors

Microsoft Access Technical Details

Deployment TypesOn-premise
Operating SystemsWindows
Mobile ApplicationNo

Frequently Asked Questions

Microsoft Access is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools.

Claris FileMaker are common alternatives for Microsoft Access.

Reviewers rate Usability highest, with a score of 10.

The most common users of Microsoft Access are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(837)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Efficient Database Management: Users have praised the software for its ease of database system management, reporting, and analysis capabilities. Some reviewers found the reporting functionalities and data manipulation tools easy to use, requiring minimal training.

Enhanced User Experience: The graphical interface was highlighted as a key factor that improved user experience and made database management more efficient. Reviewers particularly liked the drag-and-drop components for designing forms and reports, eliminating the need for coding knowledge.

Customizability and Flexibility: Customizability was a key strength mentioned by users who emphasized the ease of creating entity-relationship diagrams and customizing forms and reports. Some users appreciated the software's flexibility in accommodating various business logic requirements and automation needs.

Performance Degradation: Users have reported that the software becomes significantly slower when handling a large number of documents, indicating a noticeable decrease in performance over time. This slowdown can impact efficiency and workflow, leading to frustration among users who rely on timely processing.

Security Vulnerabilities: Concerns have been raised about the low security level of the software, highlighting potential vulnerabilities that could compromise sensitive data and expose it to risks such as unauthorized access or breaches. Addressing these security gaps is crucial for maintaining user trust and safeguarding valuable information.

Limited Operating System Support: Some users have expressed frustration over the lack of support for Mac users, which not only limits accessibility but also hinders collaboration among teams using different operating systems. Enhancing compatibility with a broader range of platforms would improve user satisfaction and expand the software's usability across diverse environments.

Reviews

(1-25 of 98)

Nice when is included

Rating: 8 out of 10
January 27, 2023
We needed a lightweight solution that could be easily integrated with our SQL server and could be installed on the user's computers
  • Easy to Use
  • Lightweight
  • Included with our office 365 licenses
It fits very well when few transactions are required to be processed but for our solution we had multiple installations on user computers that were synced in batches with our sql server.It is not suitable when the transactionality is high or the access of several users is required simultaneously, nor does it support large tables without significantly affecting performance

A great Database management solution which covers all aspects of data storage and management.

Rating: 8 out of 10
May 25, 2022
Verified User
Vetted Review
Verified User
Microsoft Access
2 years of experience
We used Microsoft Access as our main tool for our database management. It helps us to attend to the day-to-day tasks that a company needs to perform in order to function. Being a software company ourselves, We not only use it to store our company data but also some client information as well and do not have any negative outlook towards it yet.
  • Dattabase Management
  • Reporting
  • Analysis
It is well suited for organizations that are looking for an affordable way to manage their database. Analytics and reporting are quite adequate as well. Fulfills the basic functionalities required for basic level organizations. But if you want something more refined and advanced there are other tools out there that will suit your purposes more.

A superb database management system

Rating: 10 out of 10
December 21, 2021
DR
Vetted Review
Verified User
Microsoft Access
5 years of experience
Microsoft Access is one the best software in the database management system. In an organisation when one wants to make a report, Microsoft Access helps to do it perfectly. It is a software where graphic interface, Excel sheets are perfectly maintained. I am fully satisfied with the software. The software is very easy to use.
  • Database system can be easily done.
  • Graphical interface makes it awesome.
  • Collaboration of documents.
For me it is a magnificent software and database management system. In this software data can be easily imported as there is no need to import data manually. It also provides free templates which make our work easier. The software is cost effective for an organisation. The interface is also attractive to do work here.

[Microsoft] Access - not for the faint of heart - but certainly for the amateur data miner

Rating: 10 out of 10
August 20, 2021
Verified User
Vetted Review
Microsoft Access
15 years of experience
As a corporate trainer, it was my job to learn how a company would implement Microsoft Access and then train its employees how to build, use, and access the data relevant to their job. It was used for specific departments to collate information, collaborate with other employees and serve as the next step when excel could not provide a reporting function.
  • Reporting
  • Data gathering
  • Data manipulation
  • Easy to implement and train
Microsoft Access can be easily implemented with training. It doesn't require expert level skill for basic reporting functions - but can be scaled to a complex database with sophisticated users. Its appropriate to consider if excel needs to be used to create reports, or if there are data entry needs - with corresponding reports.

Microsoft Access a great MS SQL alternative

Rating: 8 out of 10
July 19, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
3 years of experience
[Microsoft] Access has all of the functionalities needed to build concise applications for small offices or needs. The ability to utilize other database platforms like SQL Server is a plus. The ability to create full functioning applications in less than an hour is a big plus. There isn't much you can't do with [Microsoft] Access if you understand that it isn't meant to be an enterprise tool.
  • Works on pretty much same SQL scripts
  • Forms and reports are easy to customize and edit.

[Microsoft] Access allows you to create places to store data in an easily retrievable fashion, allowing multiple users and form views for display and data entry, reporting, and data analysis. Easily mitigable to SQL Server, as you continue to grow. I've turned many an [Microsoft] Access database into a front-end for SQL Server. The Application looks and behaves like the other Office products, making it's introduction to new users fairly simple and straight forward. Review collected by and hosted on G2.com.


Best in Business, Microsoft Access!

Rating: 9 out of 10
June 28, 2021
RV
Vetted Review
Verified User
Microsoft Access
2 years of experience
Having worked as a Data Analyst at a reputed retail company, Microsoft Access was one of the major tools that were used for database design, creating entity-relationship diagrams, creating mock layouts of the data schema, and writing queries to retrieve data. At the moment, Microsoft Access was being widely used across the organization. The main reason for using Microsoft Access was its usability and its usual Microsoft user interface that made it easier for nontechnical folks to write queries as well.
  • Very easy to create entity-relationship diagrams for various tables and designing mock layouts.
  • Really easy to navigate as it hold[s] the classic Microsoft UI. Another good thing is that it comes with the complete MS Office Suite.
  • It is really fast when joining multiple tables no matter what type of join.
  • Works on pretty much same SQL scripts so no need to learn a new language!
Having worked at startups, I can say Microsoft Access is most suited for their needs. Some of the reasons for that can be the ease and ability to create tables, design an entity-relationship diagram, define the relationship between different tables, feeding data into the tables, and retrieving data. All of this can be curated very easily into a process for small to medium-size enterprises. But a serious limitation can be observed where Access does not provide better features for large-scale companies. Another limitation is for companies where Mac is used as work computers.

A powerful database that lets you organize your data as you like

Rating: 9 out of 10
June 24, 2021
PW
Vetted Review
Verified User
Microsoft Access
19 years of experience
I work in the global programs department at a state university. I am not an expert, I don't know coding, but I do have extensive experience with Microsoft Access. Microsoft Access is being used in our department for databases to keep data about attendance at events, services performed, club dues and fees, the department bank account, and department orders. (I don't know if anyone else at the university uses it; most use MS Excel). I not only use Microsoft Access in my current position, I also used it extensively in my previous position (medical researcher) and built for the department an orders database, cell storage and retrieval database and a database for shipments of standardized adult bone marrow stem cells in liquid nitrogen to researchers all over the world. I am the only one in our current department who knows how to use Microsoft Access and thus I'm the only one who uses it, but I use it for the benefit of the department by quickly pulling up information that has to be tracked for reports needed for grants that we work under and other types of information. I designed and created all the elements used in the databases, tables, forms, reports, and macros. I've input all the data from the different events, clubs, services, and departmental accounts. I recently created the orders database so that the person in our department who does the orders can quickly enter all the order information that is input into our university order system into the database and then quickly find specific info about those orders. I find Microsoft Access helps our department function more efficiently.


  • Generates information about department events, services, orders, etc. quickly and in report form.
  • Easy to design forms and reports with drag and drop components. You don't need to know coding.
  • The ability to link tables and queries to get all the info needed for forms and reports
  • Forms and reports are easy to customize and edit.
  • Easily report your data grouped and sorted by any field
Microsoft Access is very well suited for collecting and organizing data in tables, and then using those tables to build relationships between tables using a common field, so you can build queries to find specific types of data over several related tables. Having a relational database is the best way to customize queries, forms, and reports. There are some built-in statistical or mathematical functions, which allow you to generate meaningful statistics to a certain degree. For generating reports and forms on specific related data, Microsoft Access is much better suited. It is less appropriate for statistical analysis, creating charts, and graphs. Microsoft Excel is much better for charts, graphs, and utilizing formulae and statistical functions to visually present data in graphic form.

Very powerful, but not easy to configure

Rating: 5 out of 10
May 19, 2021
We use [Microsoft] Access to manage our projects and sales contacts for our small book publishing company. It is the only source of data for the company, which only has a few employees. It tracks sales pipeline, payments, projects, royalties, and everything else. Reports, queries and forms are at the center of everything that happens in the company.
  • Fully customizable
  • Forms enable customized easy entry
  • Reports can solve pretty much any need
  • Mailmerge and emails can automate any task.
[Microsoft Access is] great that it's fully customizable, and doesn't require a monthly fee, but it is annoying that it's only usable on a local network. It is exceptionally difficult to code advanced reports that are exactly how we want them. I personally find Crystal Reports and most any other reporting system easier to make deeply complex reports.

Simple and Easy database management solution

Rating: 9 out of 10
May 15, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
3 years of experience
We are using Microsoft Access for abstracting data [from] multiple data resources and creating different sorts of management presentations in forms of graphical and rationale outputs. There are various applications and databases linked with Microsoft Access tool in our organization including Excel, MS SharePoint and cloud storages. It has made [...] things easier in many ways as the data is being managed and reports are being generated in [an] automated way for large data as compared to looking up and abstracting for every input manually through VLOOKUPs and using numerous formulas. We are using MS Access in all of our departments across the company and users have access to the centralized domain as per their job roles through SSO.
  • Thorough management of data and files.
  • Data queries are conducted in snap of a time.
  • Easy and simple database solution with multiple outputs.
  • User friendly customization options.
It is [...] well organized and easy to configure and use basic database platform with multiple functions. Data management for multiple resources and abstracting and query from large data is easy and fast with MS Access. The application is good to go for any organization for initial learnings of database management procedures at low cost.

Access makes my job easier!

Rating: 8 out of 10
May 13, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
15 years of experience
I personally prefer to use Microsoft Access over Excel for specific data analysis tasks. I find it easier and more effective to use to cross reference and/or combine differs sets of data. For example, I often have to analyze benefit enrollment data by different demographic characteristics.
  • Find matching data points from 2 different data sets
  • Find unmatched data points from 2 data sets
  • Amalgamate data ,any different data sets
Good for combining data from different sources.

Simple and graphical database management tool for small and medium corporate projects

Rating: 9 out of 10
May 13, 2021
NK
Vetted Review
Verified User
Microsoft Access
1 year of experience
We have been using Microsoft Access in creating simple and medium-sized projects for many years. It’s easy to use the DB management tool for creating business applications. MS Access [has been] used in our finance department for a long time. We use it along with Microsoft Visual Basic and its features when building new applications to build and develop better apps. The launch time of new applications has been greatly reduced and this has increased the efficiency of the work.
  • Default ready templates that you can use depending on the theme of your project
  • You do not need programming knowledge or DB science to work with it
  • Simple and attractive graphical interface that you can add everything you have in mind to your application features with a few clicks
  • Ability to easily connect and store data with Azure SQL and MySQL databases, will increasing security and work efficiency.
When you want to automate a simple project and need to launch an application or software for it, the tool used to build it must be simple and [efficient]. Microsoft Access is a good option because it is also a graphical environment. You do not need to be a developer or programmer. Ready-made templates and good graphical features get things done with just a few clicks.

Access is a great investment for your company

Rating: 9 out of 10
May 13, 2021
BA
Vetted Review
Verified User
Microsoft Access
3 years of experience
[Microsoft] Access is being used by various departments in the organization. I use it to combine databases with joins, such as combining data within 2 Excel files. It is very useful, because a lot of people at the company manually combine data, or use vlookup. Vlookup is good sometimes, but you only get the first occurrence of the match, whereas doing a join in Access lets you get all matches so you can decide what needs to be kept
  • Easy to use, and nearly limitless potential
  • Fast when joining data sets, whether you are doing inner, outer, full or self joins
  • Widely used software. Just about every company uses Access, or at least has it installed
[Microsoft] Access is well suited for building data input forms. It is easy to create a form that anyone can use to input data in specific formats. The data then can be modified.

Microsoft Access Review

Rating: 9 out of 10
May 02, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
3 years of experience
Microsoft Access is being used in selective departments as of now [...] but is [...] being used in almost all branches of our company. We have data coming in from multiple sources, and Microsoft Access makes it really easy to collate and format the data [...] so that it can be processed into usable forms.
  • Easy integration
  • User-friendly
  • Very easy to use
Although Microsoft Access may have a few shortcomings, [...] the pros [really] outweigh them and make this a perfect choice for a database management software. The user interface is fairly simple and can be used by anyone, with minimal or zero knowledge about SQL. It is also easy to learn and grasp if you're just getting started with database management.

Microsoft Access Makes it Possible!

Rating: 9 out of 10
May 02, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
2 years of experience
We use Microsoft Access to backlog data and information for our entire company. Microsoft Access helps keep information in a concise location for easy reference. This way, we don't have to spend hours going through filing cabinets or folders when looking for old information.
  • Stores Data
  • Groups Data for Easy Reference
  • User-Friendly
Microsoft Access is great for scenarios in which you have a vast amount of records/information to store. For example, we have thousands of backlogged bid proposals to different GCs for several projects. Trying to maintain all of these files in a filing cabinet or even an Excel spreadsheet would be nearly impossible. Microsoft Access makes it possible.

Microsoft Access is still relevant!

Rating: 9 out of 10
May 01, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
21 years of experience
For a long time, we used Microsoft Access [for] many [in-house] applications from engineering requests to IT Assets[,] etc. Over time, we migrated many of [these applications] to MS SQL server or the cloud. However, we continue to use MS Access with ODCB Data as MS Access provide[s] a quick way to build fully functional applications with the least amount of effort.
  • Quickly build forms and reports
  • Easy user interface with familiar tools
  • Least amount of programming
Simple applications that do not require [a] huge amount of data storage.

Microsoft Access for Newbies

Rating: 8 out of 10
April 30, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
4 years of experience
Microsoft Access is available to all employees through our Enterprise subscription to Office 365. Access is extremely powerful and a life saver when it comes to working with data, but it can be a bit intimidating at first to get to know.

I was able to self-teach myself the basics of the program and was able to find another power-user of the program at my university to help answer specific questions I had come up about linking to data sources on campus.
  • Matching/combining data from two or more sources. (I.e. data from a central student information system and information received from a department-made submission form
  • Finding errors between two datasets
  • Saving time when used properly instead of Microsoft Excel
My person recommendation is a 10 for the product!!! I love it and it is a life saver if you work with a lot of data.
However, I rated this an 8 overall because of the Learning curve and limited number of expienced users able to help with questions.
Definitely take the risk to try and learn it though. You won't regret it!

A good tool for rapid development and prototyping, better for data management than Excel

Rating: 8 out of 10
April 22, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
8 years of experience
We use Microsoft Access for low code, relational database applications where users are creating, reading, updating, and deleting data (CRUD). Access provides SQL implementation and relational database functionality in a somewhat easy-to-use environment which makes it superb to excel for data management activities. The benefits to access are that is locally stored and a standalone applications with a easy-to-user interface which makes it hard to compete against. Likewise, due to the underlying SQL and relational database architecture, it tends to handle larger sets of data much better than Microsoft Excel.
  • Rapid-application Development
  • Data Entry / Data Management
  • Local Data Management
  • Microsoft Access is great for local low code, relational database applications where users are creating, reading, updating, and deleting data (CRUD)..
  • Access provides SQL implementation and relational database functionality in a easy-to-use environment which makes it superb to excel for data management activities.
  • Useful mostly for locally stored database and not network or cloud-based applications
  • Easy-to-user interface makes it hard to compete against
  • The underlying SQL and relational database architecture handles larger sets of data much better than Microsoft Excel.

Microsoft Access is good for databases management

Rating: 9 out of 10
April 09, 2021
DT
Vetted Review
Verified User
Microsoft Access
3 years of experience
Microsoft Access is being used in our organization as organized data access tool from databases of different functions of organization to abstract graphical reports and information distribution. We usually get data and records from different resources and use MS Access to format and compile gathered data in presenting manner. We are using Microsoft Access in IT and Engineering departments of the organization and have benefitted by this easy to use and comprehensive data access tool.
  • [Microsoft] Access can be linked directly with other Microsoft applications to get all sort of data formats.
  • Easy configuration and interface
  • Can easily import and compile data from different resources.
Microsoft Access is a decent and productive data access and analysis tool and can be well suited for small to medium sized organization. It can manage normal databases very effectively and generate business value reports for the enterprises. It is not an ideal option for the organizations with larger databases.

MS Access: It Has a Place in the Mix

Rating: 8 out of 10
April 08, 2021
Verified User
Vetted Review
Verified User
Microsoft Access
20 years of experience
Access is generally not used for core ICT solutions. It is used for 1) local solutions, 2) reporting solutions, 3) prototypes/temporary solutions pending a corporate solution.
  • All-in-one solutions (dashboard, data entry, reports/queries, relational data).
  • As much/little business logic and automation as required.
  • Can easily be tailored to specific needs of departments/individuals.
  • Can interact directly with corporate databases (e.g. SQL).
Well suited: local solutions, reporting solutions, prototype/temporary solutions (e.g. if ICT doesn't have time to build a UI but data collection needs to start now). Less appropriate: 1) more than a handful of users of the particular solution, 2) amateur developers, 3) access required over the www.

Microsoft Access, Relationship databases for even the smallest players.

Rating: 7 out of 10
April 08, 2021
JG
Vetted Review
Verified User
Microsoft Access
12 years of experience
Many different use cases can be applied to Microsoft Access. More recently we have been using this to perform automatic joins when the input files will not change. This will eliminate the need for end users to utilize vlookups as they would normally. Since these types of joins can happen at any level of the organization, we are using access for the more localized locations where network connectivity isn't available and they can rely on a local database structure.
  • Combining files
  • Search large datasets quickly
  • Roll out to single or multiple locations with limited ease and implementation cost
Can be utilized for large and small tasks, just depends on the use case. If the goal is to create a user frieldly front end for a SQL Database, this is the way to go. The size limitations can become an issue down the road, only if the system is not setup efficiently.

Teaching with Access

Rating: 10 out of 10
March 15, 2021
BK
Vetted Review
Verified User
Microsoft Access
5 years of experience
We use Microsoft Access in some of our projects, and for educational purposes mainly. The graphical interface seems to help students understand RDBMS concepts a bit easier, and also allows quick database design. This is a nice tool for smaller projects and bigger products as well - being able to download it from the cloud and part of Office 365 makes it an excellent candidate for "first database".
  • Graphical interface makes design easier.
  • Good introduction for database design concepts.
  • GUI allows less room for errors.
For educational purposes, creating and maintaining an Access database can be a good introduction for new learners. The GUI allows to visualize RDBMS concepts like table, connections, queries. Non-programmer personnel can understand how this math model works without writing SQL, but also allows a smooth transition from WYSIWYG to SQL-based commands.

Microsoft Access Views

Rating: 9 out of 10
January 21, 2021
We use it to quickly work with data and pull out required information for our customers. it is being used across the whole organization as well as with particular customers.
  • Easy to work with.
  • Easy to learn.
  • Easy to convert to SQL if the need arises.
If you are working with a small company with 20 or less workstations, it would be an excellent way to share data; but if you get to be over the 30 user mark, then you need to look at something higher end like SQL. If you are a small operation and need to quickly parse some data or change it in some way, Access is the way to go.

Access is wonderfully affordable and customizable, just be prepared to do some training.

Rating: 9 out of 10
January 09, 2020
CO
Vetted Review
Verified User
Microsoft Access
4 years of experience
It is used departmentally for our sales and marketing team to track our client and project history in lieu of previously using Salesforce. The business need that it addresses is creating an accurate and inexpensive database for that team to track our historical projects and clients, and track current pursuits and sales.
  • It is inexpensive compared to other database options.
  • It is versatile. You can create databases in almost any category, area, market sector, and industry.
  • It lets you customize it, and you are able to create custom input forms and reports.
It is best used when you want a database to track historical data with a lot of inputs and relationships. A great example is tracking information on construction projects: you can input all the information that you have about a particular historical project, about pursuits that you are tracking, etc. (the same could be said for any sales area actually), then easily pull specific types of historical information for current proposals and pursuits. That is what I use it for.

Microsoft Access Positive Aspects

Rating: 10 out of 10
January 03, 2020
TO
Vetted Review
Verified User
Microsoft Access
4 years of experience
Microsoft Access is being used only by a department of the company, which is responsible for working with the information databases. It has not presented problems.
The grouping of data in an organized way adapts to the company designed a set of real strategies aimed at improving the profitability of the company. To date, the results have been positive because since they agreed it was implemented, the company's profit has improved. Microsoft Access adapts well in departments where databases do not have much content, or where we do not have to have completed programs or require working with many variables. It is a program that has all the work tools required by the organization to function properly and fulfill the planned tasks.
  • Ability to manage all information
  • Tables to store data
  • Consult to search and retrieve only the data you need
  • Forms to view, add and update or analyze the internet data
Access is graphical, so it takes full advantage of the graphical power of Windows, offering usual methods of access to data and provides simple and direct methods of working with information. It also facilitates the administration of data, since its possibilities of consultation and connection help you to quickly find the desired information, whatever its format or storage location. If you want a more robust database, for larger environments, although a little more complicated you can use MYSQL. It's free if it is for internal or personal systems, and with a small payment you can distribute it.

Microsoft Access - Excellent tool for RAD but due for a significant overhaul.

Rating: 8 out of 10
November 29, 2019
Verified User
Vetted Review
Verified User
Microsoft Access
20 years of experience
We get data from a lot of different sources for reporting purposes. MS Access helps us bring the data files into a proper relational table structure, link it and output it for reporting purposes. In other cases, it is used as our query and reporting tool linked with our data warehouse kept in SQL Server. In such cases, MS Access is used as a middle layer of data manipulation before pushing it to Excel for data visualisation.
  • Imports data from almost every common data format. Custom import specification allows more flexibility.
  • Excellent forms and report writer together query designer. Complete collection of tools in one place.
  • VBA allows complex manipulation of data and automating it to cut down repetitive work.
  • Data in MS Access can be linked directly with MS Excel, combing the powers of data management in MS Access and data visualisation in MS Excel.

MS Access is excellent for setting up a small scale database or to simply import data and run VBA script to automate data manipulation tasks. It's also an excellent tool to link with enterprise-level data warehouses usually kept in Oracle or MS SQL Server. In such cases MS Access simple acts as a frontend tool that can query data. You can create professional reports for publishing data.

MS Access tends to fall short while handling bigger datasets that have more than a few million records. The processing time, especially when run from a network drive can be very slow compared to running on your local machine. The file size in such cases is also a limitation. Although that limitation can be overcome using multiple backend data files it does require a bit of routine maintenance.

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