Assign a Google Calendar to Meet hardware

After you enroll a Google Meet hardware device, you can assign a personal calendar or room calendar to it. People can use that calendar to schedule meetings with the connected person or room. You can connect a room calendar with one device and a personal calendar with multiple devices.

Google Calendar must be on for a device to access the calendar. For details, go to Turn Calendar on or off for users.

Choose your set up: 

• If you only use the device for unscheduled meetings, you don’t need to connect a calendar to it.
  Next steps: Check out popular settings and Let your organization know about Meet hardware.
• If you’re the only person who uses the device and want to connect it to your personal calendar, on this page go to Assign a personal calendar.
• If the device is in a conference room that has a calendar, on this page go to Assign a room calendar.

Assign a personal calendar

Calendar events that include the user will appear on the device.

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. Go to Menu  DevicesGoogle Meet hardwareDevices.

   
   
3. Find the device you want to assign a calendar to. Click a device name to select it. 
   Most newly enrolled devices are listed as Unnamed device. You'll add a name in the following steps.
   
4. Make sure the serial number in the Device information section matches the number printed on the back of the device. 
5. Click Device settings. Edit the device name, location, and optional internal Asset ID. Click Device settings again to collapse the panel. 
6. In the Calendar section, click Assign Calendar. This option only appears if the device has no calendar assigned.
   
7. Choose the Personal calendar option.
   Enter the name or email address of the user and click Save.

Assign a room calendar

When a room is added to a Google Calendar event, the meeting name appears on the device screen. Users can tap the name to join the meeting.

Step 1: Create a room resource

This step creates a room, sometimes called a structured resource, that you can assign a calendar to. The resource should include all of the meeting hardware in the room. If you've already created a room, move on to Step 2.

1. In the Admin console, go to Menu  DirectoryBuildings and resourcesOverview.
2. In the Resources section, click Add a resource.
3. Under Category, select Meeting space.
4. Enter the room information.
   For details, see Create buildings, features & Calendar resources.
5. Click Add Resource.

Step 2: Assign the room calendar to the device

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. Go to Menu  DevicesGoogle Meet hardwareDevices.
3. Find the device you want to assign a calendar to. Click a device name to select it.
   Most newly enrolled devices are listed as Unnamed device. You'll add a name in the following steps.
4. Make sure the serial number in the Device information section matches the number printed on the back of the device. 
5. Click Device settings. Edit the device name, location, and optional internal Asset ID. Click Device settings again to collapse the panel. 
6. Under Calendar, click Assign calendar.
   If a calendar is already assigned, the Assign calendar option is not shown.
7. Select Room calendar and select the room where the device is located.
   A service account is created when a calendar resource like a room is assigned to a device. If you remove these accounts, they are automatically re-added so the calendar can show events for the device. 
8. Click Save.

Next steps: Check out popular settings and Tell your organization about Meet hardware.

Related topics

• Rename Calendar resources
• Share room and resource calendars