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Prioritize Your Tasks With the Eisenhower Matrix

You'll be more productive if you can see what you actually need to do, and when you need to do it.
Woman working at laptop, taking notes.
Credit: JLco Julia Amaral - Shutterstock

You already know that scheduling your tasks—whether you’re time blocking, task batching, or theming entire days—is a major priority when it comes to being productive and getting stuff done. But when you have a bunch of tasks and don’t even know where to start with scheduling them by priority, you need an efficient method to decide what to get on right away, what to delegate, and what to forget about. Here's how the Eisenhower Matrix can help you sort all that out.

What is the Eisenhower Matrix?

This assessment and productivity tool is named for former president Dwight Eisenhower, who once quoted Dr. J. Roscoe Miller’s proclamation, “I have two kinds of problems: the urgent and the important. The urgent are not important, and the important are never urgent.” Apologies to Dr. Miller, but the more famous man ended up with the honor of having this system named after him.

When using the Eisenhower Matrix, you draw a standard matrix with two intersecting lines that create four quadrants. The X axis represents urgency and the Y axis represents importance, so the top left quadrant will show you tasks that are both urgent and important; the top right quadrant houses tasks that are not urgent but are important; the bottom left quadrant is for tasks that are not important but are urgent; and the bottom right quadrant contains tasks that are not urgent and not important. It looks like this:

The Eisenhower Matrix quadrants
Credit: Lindsey Ellefson

How to use the Eisenhower Matrix

You can create your own matrix on paper or with software like draw.io or even specialty services like eisenhower.me. Next, just plug your tasks into the matrix, sorting them by their combination of urgency and importance. The real key is what you do next.

The quadrants have secondary purposes beyond identifying what is urgent or important: The top left quadrant is for tasks you have to buckle down and do now, and the top right quadrant is for tasks you need to schedule to do in the future. Along the bottom, the left quadrant represents tasks you need to delegate to someone capable and the right quadrant shows you the tasks you can simply delete or put off.

Once you see all your duties on the matrix, delegate the urgent-and-not-important ones, schedule the important-but-non-urgent ones, and get to work on your pressing, upper-right-quadrant tasks. If the deadline is seriously looming, do those first before worrying about delegation or scheduling. This visual representation of how important and urgent each responsibility is can help you figure out what to devote your time to instead of wasting time panicking about how much you think you have to get done.

Use of the matrix is especially helpful for people who think visually, but don't forget that you still need to think strategically. Consider moving from the Eisenhower Matrix to a rigid to-do list, like the 1-3-5 list. That calls on you to plan your day around one major task, three medium ones, and five small ones. Obviously, those urgent and important tasks will be the first ones you try to take on, but in addition to factoring in their urgency and importance, you have to factor in the time and resources they'll take. The most urgent, important, and resource-heavy task should be your one major to-do list item. Ones that are still important but require less of you fill in those three in the middle. Five small tasks can include things that are important but not urgent and can even include the act of delegating the ones you don't have to do. The matrix is just the first step to getting to work.

Lindsey Ellefson
Lindsey Ellefson
Features Editor

Lindsey Ellefson is Lifehacker’s Features Editor. She currently covers study and productivity hacks, as well as household and digital decluttering, and oversees the freelancers on the sex and relationships beat. She spent most of her pre-Lifehacker career covering media and politics for outlets like Us Weekly, CNN, The Daily Dot, Mashable, Glamour, and InStyle. In recent years, her freelancing has focused on drug use and the overdose crisis, with pieces appearing in Vanity Fair, WIRED, The New Republic, The Daily Beast, and more. Her story for BuzzFeed News won the 2022 American Journalism Online award for Best Debunking of Fake News.

In addition to her journalism, Lindsey is a student at the NYU School of Global Public Health, where she is working toward her Master of Public Health and conducting research on media bias in reporting on substance use with the Opioid Policy Institute’s Reporting on Addiction initiative. She is also a Schwinn-certified spin class teacher. She won a 2023 Dunkin’ Donuts contest that earned her a year of free coffee. Lindsey lives in New York, NY.

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