File sharing software can be utilized by companies and individuals to send and receive multiple files using a local network or through the web. This system supports multiple file formats including text documents, videos, and images. It is commonly used to download and share media files with other people. Employees can use business networks to distribute and share project documents.Show more File sharing software normally use the following types for storage, transmission, and distribution: distributed peer-to-peer networking, localized servers on computer networks, online-stationed hyperlinked documents, and manual sharing of movable media. We have reviewed the leading app in this category for your benefit and you can also take a look at the current leader Filecamp.Show less
To come up with this list of best File Sharing Software we have evaluated 225 different apps currently present on the market, analyzing their features, how easy are they are to learn, client support, offered integrations as well as mobile device support with our unique SmartScoreTM rating algorithm. This ranking has been created by Jenny Chang, our SaaS expert dedicated to the File Sharing Software category.
CloudRank™ system is a unique algorithm that our research team uses to evaluate File Sharing Software solutions in a detailed and accurate way. The Spring 2022 edition of the ranking was prepared by Jenny Chang, our leading expert in the field of File Sharing Software, who has authored 1380+ product reviews in this category. The goal of CloudRank™ is to present an unbiased, multi-layered perspective on File Sharing Software, considering a wide range of metrics and factors, and educating potential customers about both opportunities and challenges associated with each piece of software.
In order to achieve full objectivity the position in our CloudRank™ is based on:
We’ve calculated a score for each product based on the average experience shared by our users in their product reviews and arranged the list in three tiers. You can see the methodology below on how the calculations were made.
Regardless of their tier, all products included in our CloudRank™ are popular, quality products considered top-performers by our team of experts. Make sure you read a more detailed review of each solution to find one that will work best for your specific needs and budget.
Show lessMARKET POSITION
A score between 1 and 10 based on popularity and market reach of each product.
TOTAL score
A score between 1 and 10 based on the average of our Expert Score and User Score.
Market Position
A score between 1 and 10 based on popularity and market reach of each product.
Total Score
A score between 1 and 10 based on the average of our Expert Score and User Score.
CloudRank™ tier
Based on product's total score.
Rising Star
Contender
Front Runners
Here is a list of all 25 File Sharing Software solutions evaluated with our CloudRank™ analysis. We have compared their features, user satisfaction, market presence and other key factors in an in-depth analysis you can find below:
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Our report covered 25 most popular products from the File Sharing Software category. We’ve analyzed their features, performance, integration, customer support, pricing, and several other key buying factors and combined it with feedback from user reviews to come up with the current list of best solutions:
monday.com is a crowd favorite workflow management tool among users across industries and company sizes. It holds its place at the top spot of File Sharing Software CloudRank 2022. The software straddles several categories – project management, communications, collaboration, remote work, etc. – and performs extremely well when put through its paces. monday.com keeps project stakeholders apprised of how a task is progressing, any issues it may be encountering, and all files and content related to it in a central hub. Visualize your work as a timeline, Gantt chart, Kanban, or any view you’re most comfortable in. Workflow automation makes human errors and repetitive tasks a thing of the past, freeing up time for more important
In keeping with the all-in-one theme for its use cases, monday.com has more than 50 integrations to popular tools commonly used by today’s organizations. These integrations include file-sharing, storage, snd syncing apps that will help manage company files and augment drive space while keeping company content secure and data compliant. App integrations only take a few clicks, no coding needed. The Tel Aviv-based work OS developer has reached unicorn status with a $1.9 billion valuation in 2019. Ten years of market experience has yielded an increasing hold in the market. It has empowered over 115,000 organizations and helped 100,000 teams the world over to deliver on-time tasks and meet deadlines.
Most users of File Sharing Software solutions confirm that in most cases these tools allow them to reach the following business goals:
The Spring 2022 version of the report includes a total of 25 File Sharing Software products that were compared and analyzed by our team. We selected them based on the following factors:
The banking, financial services, and insurance industries will make up the most significant market for enterprise file synchronization and sharing (EFSS).
Financial institutions, in general, have several lines of businesses that use multiple technology solutions that often overlap or are redundant. This has created a demand for a unified solution that will service the whole organization. Although there were more data breaches in 2019, 61.1% from the banking sector alone, fewer sensitive records were exposed. Deploying EFSS solutions would protect against data breaches of customer data and security compliance. These solutions would also create automated processes for cloud content management and keep sensitive records secure with advance sharing, access, and synchronization services.
Identity Theft and Resource Center
The Asia Pacific region is the fastest-growing market for EFSS
North America is the largest EFSS market due to large scale implementations of EFSS solutions. Currently, 8 out of 10 organizations in the US have adopted EFSS with growth drivers such as advance mobile platforms and network technology and a larger number of digital networks. Although North America is the largest segment, the APAC region is the fastest growing segment with China and India leading the way. The growth is largely in part to their fast-growing economies and a large demand for consumer electronic devices. Major tech and software vendors may be blocked in China, there are local cloud providers that offer the same services. In the case of India, major vendors have made country-specific feature offerings and pricing to get a foothold in the competitive IT space.
File sharing Communication Social media Content sharing Enterprise content management I.T. development Marketing Sales productivity Business intelligence Source: McAfee Cloud Security UniversityTop Cloud Services Requested by Employees
File sharing: 80
Communication: 40
Social media : 38
Content sharing : 27
Enterprise content management: 20
I.T. development: 20
Marketing: 20
Sales productivity : 18
Business intelligence: 16
Increased BYOD adoption in businesses is a driver of the file-sharing market.
Policies allowing employees to bring their own devices (BYOD) across organizations is driving market growth in the file-sharing industry. The file-sharing market was valued at $4.23 billion in 2019 and is projected to reach $16.99 billion by 2025 with a CAGR of 26.3%. The increased demand is powered by the move to cloud-based integrated solutions to allow access to business information and documents regardless of location. The COVID-19 pandemic expanded the demand when a shift to remote work setups was rolled out as quarantine protocols and shelter-in-place orders were introduced. The continuously rising mobile workforce and digital workplace have pushed the demand for subscriptions to cloud-hosted productivity tools including teleconferencing apps, collaboration tools, and file storage and syncing software. These software and apps have helped to increase employee productivity and ease the frustrations of working remotely without access to IT support and on-premise solutions.
Almost every business—from the small startups to even large companies—uses online file sharing software programs as a method to boost productivity inside and outside the office. Compatibility and security issues however can put businesses using some platforms at a disadvantage. On the market at present, there are dozens of file sharing programs available, although the quality as well as the features offered can significantly differ from tool to tool.
The specific file sharing software program that a company or freelancer decides to buy and use should be mainly dependent on its features, support options, price, and supported devices. Security is traditionally a major issue among businesses, since many companies are using these tools to send and store confidential information and sensitive data. For those companies, especially, it is therefore crucial to research the type of security features a software program has built-in before buying one. Let us introduce the list of features of best file sharing software and give you a few tips to help you make informed comparisons:
Discovering the features of a program prior to the final purchase is always a good idea. Most file sharing software providers offer 30-day robust trials or demo that can display both the basic and advanced functionalities and reveal whether the program can respond to your needs or not. Due the fact that these demos and basic versions are usually free, you can even choose a few of them and do a comparison of the features. The best thing to do is to try services that currently have the highest SmartScore rankings and Customer Satisfaction Rating in our file sharing software reviews, such as ShareFile, MultCloud, Dropbox, Google Drive, Box, Apple iCloud, SugarSync, DropSend, etc.
Syncing and sharing files can simplify the IT and data landscape of literally every business and individual who is looking to collaborate with a group or to protect his data with cloud storage. Most of these programs are integrated with email services and offer a reporting function, which is why people choose them even without the need to share extensive files on regular basis. Small companies and teams, for instance, still share large data files across their business environment, and need to protect that data and make it accessible for every user at every point of time. As the business grows, communication enriched with sharing capacity becomes even more important, which is why medium and large enterprises choose solid file sharing platforms to support their work. Last, but not least, our digital world requires individuals to share information this way, both professionally and personally.
Large businesses are in need of robust platforms that provide a variety of file sharing channels, unified support for different formats, and comply with security and scale considerations. For them, these systems represent a secure area for internal and external communication, ideally one where information can be accessed from a variety of systems and devices. What file sharing apps do for enterprises is to deliver an all-in-one collaboration kit for sharing large and sensitive files quickly and securely. The organizational silos are slowly broken, as everybody in the company communicates in real time, and projects are managed efficiently, cost-effectively, and on time. It is not difficult to conclude that large and decentralized teams are the ones to benefit the most from this type of software.
These are some of the leading file sharing tools:
For info on other leading apps in this category, read our detailed article on the top 10 file sharing software.
Even if they serve the same purpose and have approximately the same functionalities, file sharing platforms can be different in many aspects. These are the basic types of file sharing tools to be found on the market:
File sharing software is not simply a storage program with open access, but a network file transfer application that connects users and allows them to exchange different file formats through different channels. Due to competitiveness issues, developers are doing their best to stand out with advanced tool kits, the purchase of which depends solely on what you want and need. Instead of jumping on the bandwagon straight away, make sure you’re looking at the best file sharing software which has these basic functionalities:
Before everything else, sharing data in cloud is convenient. It usually takes only one click to send any file to a group of users, and access is most of the time instant and reliable. Another thing file sharing platforms are good at is standardization, as they keep track of copyright laws and address regulatory frameworks we weren’t even aware of. This way, they protect us from neglecting important risks that could endanger both our business and our reputation.
Reducing paperwork and investing less time and money in information exchange is a critical step towards improved efficiency, which can be confirmed by individuals the same as leading companies. Security is often addressed as a drawback, but experts are more keen to treat it as an advantage, knowing that data is more secure in cloud than on any local server. At the same time, there is the business blessing of data retrieval, which is hardly possible on local networks. There, when a file is lost, it is usually lost forever.
Last, but not least, file sharing platforms allow unlimited access, at least in the sense of disposition. Most of them are available as mobile apps, meaning that confirmed users can access corporate information wherever they are, using nothing but a stable internet connection. The possibility to do so is probably one of the most revolutionary circumstances for decentralized teams which operate from various geographical locations.
File sharing is certainly among those software categories where it takes to imagine a function to make it happen. Developers are working devotedly to ease transfer and storage which is how few recent assumptions became facts we can already benefit from:
As advanced as it is,file sharing software is still developing, and there is a lot to be done to eliminate common concerns that arise prior/after purchasing the system. Here are some of the most common drawbacks you should have in mind when buying yours:
File sharing software is subject to different pricing points. It can be as cheap as a free feature or as expensive as a thousand-dollars-per-month solution. One of the main defining factors of how this software is priced is the storage capacity. In fact, there are many instances when it’s the only thing defining the price of a file sharing software. The most famous example of this is Google Drive. Its offerings range from 15GB of storage for free and 10TB for $4,779/month.
However, there’s also a lot of file sharing solutions that add more functionalities as their pricing escalate. It could be more user accounts, more advanced security features, greater file control, higher limits to various offerings, etc. Take Box, for instance. Its starter plan allows up to 10 users per account, some security features (encryption, two-factor authentication, etc.), and 25,000 API calls/month. The business plan, on the other hand, contains all those features but in a more enhanced manner. No limit to the number of users, more security features (SSO, DLP, etc.), and 50,000 API calls/month.
File sharing solutions are implemented differently—either as a standalone program or as one of the features in a bigger system. Regardless, file sharing being a part of a software ecosystem is the more common scenario in most companies.
Document management solutions, for instance, are typically linked with file sharing software. That’s due to the common nature of documents being worked on, read, and shared by many people. Examples of this include Synology Drive and Google Docs.
We’ve also got project management platforms, such as monday.com, where different types of project-related files are shared by stakeholders. Collaboration tools take the extra mile of allowing different users to work on a single file concurrently.
Some files are shared through limited access, such as the receiving party being only able to read documents and not edit them. Some companies implement an intranet file-sharing ecosystem where every member of the organization can access files on a controlled basis but is completely blocked off from outside access.
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To select a suitable SaaS system for your company, start by asking the following questions:
· Is this cloud application the best product—economically and features-wise?
· Will it be uncomplicated to do long-term business with the cloud provider?
· Is the app easy to use and does it simplify technology?
· Can the platform help your company to manage compliance, security, and operational risks?
Find out if other firms have successfully deployed the software. Get proof about the vendor being able to offer the desired business value and ROI. Read case studies to learn about the user experiences of other customers. Get references from the vendor and find out about the caliber of the software and service provided.
Another important element to consider is the free trial. Before you make such a critical decision and spend your hard-earned money, be certain if the software actually fits your needs. You can do this by registering for the free trial and checking out the system’s tools. Also, find out if the provider can help you to pilot the platform. You may need to pay for the implementation of the pilot, but the cost is worth it as it will give you results and proof points to consider before you make a key investment.
The best file sharing software is monday.com, a project management platform that focuses on seamless collaboration among different teams. It’s a feature-rich tool that streamlines contribution among members and helps centralize the collaboration among various departments. It also provides a great avenue for stakeholders to access, upload, and retrieve files they need for their tasks.
Because of its collaboration-first nature, sharing files is made easy. In fact, there are several ways to go about it, including adding files through the updates section, infoboxes, and file column. Thus, you can upload files on the fly without having to disrupt your workflow by tabbing out of your current screen. There are also other useful features for more robust file management such as permission control, link previews, different file views, and more.
Moreover, monday.com supports seamless integration with many different business systems such as other file sharing software like Google Drive, Zapier, and Dropbox. This way, you can easily upload files from these solutions without having to download it first to your computer. There’s an open-API architecture as well, which further extends its integration capabilities.
A single point of access for files and shared storage space are just two of the many benefits that file sharing software have to offer. Others include:
Aside from allowing you to share your documents, PDFs, etc., file sharing software comes with other functionalities, such as the ones mentioned below:
Having to go through many steps just to access or share files is a big hassle especially when it has to be done on a day-to-day basis. However, security concerns must also not be a simple afterthought. Here’s some file sharing software that strikes the balance between ease of use and security.
There’s a good number of services that offer limited storage capabilities for free, which are a big help to teams who don’t necessarily have to share big files among their members. Here are three examples of them:
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